Administrative Specialist I - Chatham Maintenance

State of North Carolina

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About The Position

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation. Position will serve as Administrative Specialist I in the Chatham County Maintenance Office located in Siler City. Duties include answering telephone; radio communications; greeting customers; maintaining department's inventory for items stocked; processing payroll and invoices in SAP; operating computer for data entry, typing correspondence and reports such as accident and worker's compensation; and other duties as assigned by the County Maintenance Engineer. Position is subject to work nights and weekends as needed during inclement weather.

Requirements

• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
• Applicant must have the ability to work independently
• Prioritize daily tasks
• Independently process technical information
• Follow oral and written instructions
• Operate copy machine, fax machine, multi-line telephone system, and scanner.
• Applicant should be able to present information clearly and concisely in oral and written form in order to communicate with the public, DOT employees, and governmental officials.

Nice To Haves

• Customer service experience, including resolving customer issues
• Experience with Microsoft Office using programs such as Access, Word, and Excel
• Experience completing and/or maintaining records and reports
• Experience interpreting and/or explaining policies, procedures, and laws
• Experience with letter writing, using correct spelling, punctuation, and proofreading

Responsibilities

• Answering telephone
• Radio communications
• Greeting customers
• Maintaining department's inventory for items stocked
• Processing payroll and invoices in SAP
• Operating computer for data entry
• Typing correspondence and reports such as accident and worker's compensation
• Other duties as assigned by the County Maintenance Engineer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees