Administrative Specialist I: P/T: Closes: 09/11/2026

Lake Havasu City • Lake Havasu City, AZ

2d • Onsite

About The Position

The ideal candidate will be a self-motivated, dependable individual that can provide support to the problem-solving courts. They will have a high level of competence in performing basic administrative duties, have basic skills in Microsoft Office Suite, excellent verbal and writing skills, and strong customer service skills both with internal and external customers. They will have the ability to exercise discretion when handling sensitive personnel information. Qualified candidates will be required to participate in online testing, which will consist of Data Entry. Candidates will receive separate testing notification via email or text messaging and must complete testing as instructed; no extensions of deadline will be given.

Requirements

• High School diploma or GED and moderate experience in an administrative support role, or equivalent combination of education and experience.
• May require specific certifications and/or licenses depending on departmental assignment.
• Must meet and maintain all training and education requirements for the position.
• Valid Driver's License of the appropriate class.
• General knowledge of office administration practices and procedures; general knowledge of principles and practices of sound business communication; thorough knowledge of correct English usage, including spelling, grammar, and punctuation; general knowledge of City organization, rules, policies, and procedures applicable to assigned function; general knowledge of record keeping, filing, and purchasing practices and procedures; general knowledge of administrative support procedures relating to the mission of the assigned department; general knowledge of financial terminology, methods, procedures, and equipment.
• Skill in the use of personal computers, associated software packages, hardware, and peripheral equipment.
• Ability to independently maintain responsibility for a variety of routine to complex administrative activities; ability to compose and prepare correspondence; ability to type accurately at a speed necessary to meet the requirements of the position; ability to set priorities and exercise sound independent judgment within areas of responsibility; ability to organize and maintain office and specialized files; ability to communicate effectively orally and in writing; ability to properly compose a variety of memoranda, letters, and other document types; ability to compile and analyze fiscal, statistical, and other information and data; ability to train City staff as needed; ability to use tact, discretion, and diplomacy in dealing with sensitive or confidential issues; ability to establish and maintain effective working relationships with associates, supervisors, vendors, contractors, other departments, and the general public.

Nice To Haves

• Basic skills in Microsoft Office Suite
• Excellent verbal and writing skills
• Strong customer service skills both with internal and external customers
• Ability to exercise discretion when handling sensitive personnel information

Responsibilities

• Provides administrative and clerical support to assigned department/division, commission, committee, etc.; prepares, drafts, and processes a wide variety of documents that may include agendas, applications, contracts, correspondence, forms, licenses, manuals, minutes, permits, and where knowledge of formatting and presentation is necessary.
• Answers telephones and routes calls to the proper department or personnel; provides information; answers questions and responds to inquiries or complaints.
• Acts as a liaison between departmental staff and Payroll; verifies departmental timecard records and submits for payroll processing.
• Responds to inquiries and resolves problems or discrepancies relating to departmental office functions.
• Enters a variety of data into specialized computer software; checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures; enters and retrieves sensitive and restricted information into computer systems.
• Develops and runs queries and reports.
• Coordinates and assists with processing a variety of financial data and performing calculations to post statistical and other records applications, applying knowledge of policy and regulation.
• Assists in training departmental staff and provides technical advice.
• Designs and produces comprehensive documents which may include annual audit financials, booklets, brochures, pamphlets, press releases, and reports.
• Maintains and updates calendars and scheduling packets; schedules and coordinates appointments, conferences, meetings, or other events as needed or required.
• Participates in meetings and serves on departmental committees.
• Takes/transcribes meeting minutes.
• Plans and coordinates events and activities to include making travel arrangements, scheduling teleconferences, scheduling training classes and course registrations, and creating detailed itineraries.
• Prepares and maintains a variety of office and financial files, accounts, and other records; compiles information and verifies data; submits data to the correct department or individual for processing.
• Monitors and maintains inventory of supplies, uniforms, and/or equipment for department needs.
• Operates and maintains motor vehicles or other work-related equipment requiring a valid driver's license.

Benefits

• The City reserves the right to consider only the most highly qualified applicants.
• The succeeding examination processes may be required: training and experience, testing, panel interview, employment eligibility verification (EEV) requirements, personnel evaluation profile (PEP), polygraph test, background investigation and alcohol/drug screening test.
• Appointment subject to successful background investigation and City paid postemployment medical examination after offer of employment has been made.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED