Administrative Specialist - Human Resources

Village of Elk Grove•Elk Grove Township, IL

13d•$62,657 - $88,859•Onsite

About The Position

Elk Grove Village, Illinois, is seeking a dynamic, detailed, and skills-oriented candidate for the position of Administrative Specialist in the Office of Human Resources. The Office of Human Resources is a division of the Village Manager’s Office and is responsible for championing a unified and dedicated workforce. Areas of focus include strategic talent management; onboarding and professional development; compensation and benefits administration; employee recognition and engagement; personnel records and data integrity; employee and labor relations; and regulatory compliance and policy implementation. The Administrative Specialist provides comprehensive administrative and operational support to the Human Resources department, ensuring the efficient delivery of HR services and maintaining accurate, confidential employee records. This position serves as a point of contact for employees, applicants, and staff while supporting recruitment, onboarding, benefits administration, compliance, and other HR functions. The ideal candidate is highly organized, detail-oriented, customer service-focused, able to manage multiple priorities in a fast-paced environment and has excellent written and verbal communication skills.

Requirements

Completion of 30 credit hours of college course work toward an Associate’s Degree is required.
Proficiency with Word, Excel and Outlook.

Nice To Haves

An Associate’s Degree is preferred.
A minimum of four years of comprehensive and progressive work responsibilities, or any equivalent combination of education, experience and training.

Responsibilities

Provides administrative support for the daily operations of the Human Resources Department, including front-counter responsibilities, customer service, correspondence, and general office support.
Maintains accurate and confidential employee records, personnel files, and departmental records in both electronic and paper formats in accordance with applicable policies and record retention requirements.
Enter, update, and maintain information within Human Resources platforms and information systems and generate reports to support departmental operations, budgeting, and compliance.
Coordinate administrative activities related to recruitment, hiring, onboarding, employee separations, and other employment transactions.
Support new employee orientation by preparing onboarding materials and coordinating required documentation.
Coordinate employment-related screenings, verifications, and required documentation ensuring timely communication with Human Resources staff.
Assist with tracking and maintaining employee training, certifications, performance evaluations, and other required employment records.
Respond to routine inquiries from employees, applicants, and the public regarding Human Resources policies, procedures, benefits, and employment-related matters, referring complex issues to appropriate staff.
Process departmental invoices, maintain departmental supplies, and provide administrative support for efficient department operations.
Coordinate the employee recognition program and other Human Resources initiatives as assigned.
Respond to requests for employment verification, personnel records, and other authorized information in accordance with applicable laws and Village policies.
Perform other related duties and special projects as assigned.