Administrative Specialist / Data Manager (USCG Shipbuilding)

THOR Solutions, LLC•Bayou La Batre, AL

10d•Onsite

About The Position

THOR Solutions is seeking an Administrative Specialist / Data Analyst to support services for the U.S. Coast Guard (USCG) Waterways Commerce Cutter (WCC) Project Resident Office (PRO) in Bayou La Batre, Alabama. The role supports the USCG’s oversight of vessel design, construction, testing, and delivery for critical missions on U.S. waters. The position is primarily onsite at the Birdon shipyard facility, with possible limited local remote work depending on contract and customer requirements. The specialist supports office and command operations through reporting, correspondence management, scheduling, travel coordination, data validation, and administrative action tracking. The role also supports special programs, media events, and Coast Guard ceremonial events, including keel laying, christening, and commissioning. U.S. citizenship is required, and a Tier 2 Public Trust (SF85P) investigation will be completed upon hire.

Requirements

High school diploma or GED equivalent.
At least four years of professional administrative support experience supporting executives, senior leadership, program offices, or government organizations.
Experience planning and coordinating meetings, unique events, ceremonies, or protocol-related activities.
Experience collecting, validating, analyzing, and presenting information through reports, spreadsheets, metrics, and executive summaries.
Proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, SharePoint, Teams, and Excel.
Experience with electronic document management systems.
Strong problem-solving and troubleshooting skills.
Ability to work independently and as part of a team.
Strong written and verbal communication and interpersonal skills.
U.S. citizenship.

Nice To Haves

Technical diploma, professional certification, associate degree, or bachelor's degree in Management, Communications, Data Analytics, or a related discipline.
Six or more years of relevant experience.
Advanced Excel skills.

Responsibilities

Compile, analyze, validate, produce, and edit recurring and special reports while ensuring compliance with reporting requirements.
Coordinate with personnel and present clear, comprehensive report summaries.
Prioritize, track, and review incoming and outgoing correspondence for accuracy and compliance.
Prepare executive-level communications, coordinate follow-ups, and use automated systems to support efficient office operations.
Support the Commanding Officer and command staff with scheduling, correspondence management, meeting coordination, and administrative activities.
Coordinate official travel, prepare travel documentation, maintain itineraries, and support reimbursement or travel claim processing.
Validate data, compile statistics for decision-making, coordinate timely updates with leadership, and recommend administrative process improvements.
Track administrative actions through review and approval, monitor key documents, coordinate follow-up, and maintain compliance with clearance and approval requirements.
Support special programs and media events, and coordinate ceremonial activities such as keel laying, christening, and commissioning.
Coordinate with Coast Guard directorates, prepare and track invitational guest lists, and review and edit print packages and related documentation.
Track dates and schedule changes, develop program-specific ceremonial Plans of Actions & Milestones, and maintain them through event completion.