Administrative Specialist 2 Confidential (Probation)
About The Position
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The Bergen Vicinage Probation Division has an exciting opportunity for an organized, detail-oriented professional with outstanding communication, interpersonal, technical, and customer service skills to assist the Probation Division Manager (Court Executive 2b). Accuracy, thoroughness, and strong information management skills as well as honesty and integrity are essential components of the position. Under the direction of the Probation Division Manager and/or Assistant Probation Division Managers, the selected candidate will provide human resources support and purchasing support for the division, compile statistical reports, and provide exceptional customer service. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Requirements
- Graduation from an accredited college or university with a bachelor's degree.
- Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
- An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
- Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.
- Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/ )
- Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
- US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
- Newly hired employees must agree to a thorough background check that will include fingerprinting.
- In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey.
- The NJ Judiciary requires all applicants to complete the application process fully and as instructed.
- All applicants must complete the work experience and education sections and attach any required documents.
- Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable.
- Use a separate section to describe each position.
- Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience.
- Only applicants that follow the application instructions and submit completed applications will be considered.
Nice To Haves
- outstanding communication, interpersonal, technical, and customer service skills
- Accuracy, thoroughness, and strong information management skills as well as honesty and integrity are essential components of the position.
Responsibilities
- prepare written documents and draft correspondence
- refer callers to support programs and services
- coordinate recruitment and training of new hires
- maintain personnel and attendance records
- advise management on personnel issues
- compile statistics and reports
- explain Probation policies and procedures to clients
- provide information to internal and external customers
- maintain and update organization charts
- act as a liaison with divisions, vicinages, and outside organizations
- assemble materials for meetings and trainings
- perform other duties as assigned
Benefits
- The Judiciary offers a strong opportunity for growth.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
