Administrative Specialist 1

New Jersey Courts•Trenton, NJ

13d•Hybrid

About The Position

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies. When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The Judiciary offers a strong opportunity for growth. The New Jersey Judiciary is seeking a team-oriented individual who possesses excellent interpersonal, organizational, and analytical skills. Under the direction of the Attorney Registration and Administration Manager in the New Jersey Lawyers' Fund for Client Protection, the selected individual will assist with the Fund’s administrative and billing operations. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Requirements

Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.
Ability to use a keyboard, no minimum speed.

Responsibilities

Advise judges, court staff, and the public on attorney statuses and compliance requirements.
Check accounts for legitimacy or verification of payments.
Calculate statistical information for reports.
Monitor and respond to email inquiries submitted to the Fund’s mailboxes.
Regulate workflow in accordance with established timeframes.
Investigate discrepancies in accounts or other financial reports.
Review correspondence and forms for completeness and accuracy.
Analyze payment data and prepare monthly financial reports.
Maintain records and files.
Process status changes and court disciplines in the Central Attorney Management System (CAMS).
Participate in training or cross training.
Compose complex correspondence.
Provide quality customer service to court users and/or internal customers.
Work independently on special projects.
Perform other duties as assigned.
Regular and predictable physical presence at the worksite is an essential function of this position.