Administrative Specialist 1 - Dispatch (Multiple Positions) Full-Time and Temporary

State of Oregon • Woodburn, OR

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About The Position

OREGON YOUTH AUTHORITY Administrative Specialist 1 - Dispatch Woodburn - MACLAREN YOUTH CORRECTIONAL FACILITY The Oregon Youth Authority (OYA) is filling multiple full-time and temporary Administrative Specialist 1 positions at MacLaren Youth Correctional Facility. This role supports campus operations, staffing, dispatch, and intake functions. You will coordinate staff schedules, maintain secure records, support youth intake processes, and ensure smooth daily communication across the facility. Key duties include monitoring LEDS/NCIC databases for information related to OYA youth on community supervision; entering, confirming, and clearing warrants; sending custody detainers to detention centers, county jails, and correctional facilities housing OYA youth; and developing scheduling templates while coordinating daily schedules for MacLaren direct care staff and support services. We are seeking someone highly organized, a strong communicator, and able to manage confidential information. The ideal candidate is a self-starter who thrives in a fast-paced environment, prioritizes tasks effectively, and works well in a team. This position supports critical 24/7 operations impacting youth, staff, and public safety. For a complete list of duties and responsibilities, please click here.

Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience.
• Must be able to be Inquiry/Entry Law Enforcement Data System (LEDS) certified within 90 days of hire date or currently hold an Inquiry/Entry LEDS certification upon hire.

Nice To Haves

• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information properly
• Highly organized
• Self-starter with ability to be a solid team player
• Ability to prioritize tasks and pivot as needed
• Able to focus on tasks in an active environment

Responsibilities

• Monitoring LEDS/NCIC databases for information related to OYA youth on community supervision
• Entering, confirming, and clearing warrants
• Sending custody detainers to detention centers, county jails, and correctional facilities housing OYA youth
• Developing scheduling templates while coordinating daily schedules for MacLaren direct care staff and support services

Benefits

• OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.
• $2,500 life insurance policy paid for by your union, SEIU Local 503. This policy is in effect if you are an active member. Up to $200,000 of additional life insurance can be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.
• Short Term Disability insurance is guaranteed if purchased within the first 90 days of new union membership.
• Legal insurance enrollment is available to purchase within the first 90 days of new union membership.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree