Administrative Spec I

University of Florida•Gainesville, FL

2d•$22 - $25•Onsite

About The Position

Responsible for processing personnel transactions and related human resource functions (e.g. hiring, separation, position update, pay rate changes). Ensures compliance with university, federal, and state regulations while supporting departmental operations and serving as a key liaison across units. Disseminates HR policies, procedures, and training requirements and serves as a subject matter expert on departmental HR practices. Evaluates processes, recommends improvements, and implements changes to enhance efficiency and effectiveness. Serve as support for payroll functions. Assist with review of employee time record for accuracy and proper review and filing of final pay list; include supporting documents needed for audit purposes. Reconcile between student timekeeping portal and PeopleSoft; manage retroactive pay, communicate directly with employee to verify information and/or correct discrepancies. Collaborate with key stakeholders to support the onboarding and offboarding processes for student employees. Assist with monitoring and verifying compliance training. Serves as departmental contact for asset management of 500+ items, including tracking and inventory control, coordinating surplus/disposal requests, ensuring proper asset tagging (including attractive items), and maintaining accurate records in compliance with university policies. Develop reports, handle special projects, tasks, and other duties as assigned. Acquire and maintain Notary Public certification and perform notary services as needed. Provides feedback to supervisor regarding the safety and/or condition of programs, equipment and facilities; conducts daily observations and/or uses said equipment and facilities; immediately documents and addresses all safety concerns; and operates a state vehicle as needed; other duties as assigned.

Requirements

Bachelor’s degree or an equivalent combination of education and appropriate experience.
Valid driver’s license.
Ability to acquire and maintain Notary Public certification performing notary services as needed.

Nice To Haves

Bachelor’s Degree
understanding of UF payment procedures and PeopleSoft
excellent Excel spreadsheet skills
ability to work with minimal supervision
ability to think laterally
ability to undertake initiatives
self-motivated
adaptable
a great team player
customer focused

Responsibilities

Processing personnel transactions and related human resource functions (e.g. hiring, separation, position update, pay rate changes).
Ensuring compliance with university, federal, and state regulations while supporting departmental operations and serving as a key liaison across units.
Disseminating HR policies, procedures, and training requirements and serving as a subject matter expert on departmental HR practices.
Evaluating processes, recommending improvements, and implementing changes to enhance efficiency and effectiveness.
Serving as support for payroll functions.
Assisting with review of employee time record for accuracy and proper review and filing of final pay list; include supporting documents needed for audit purposes.
Reconciling between student timekeeping portal and PeopleSoft; managing retroactive pay, communicating directly with employee to verify information and/or correct discrepancies.
Collaborating with key stakeholders to support the onboarding and offboarding processes for student employees.
Assisting with monitoring and verifying compliance training.
Serving as departmental contact for asset management of 500+ items, including tracking and inventory control, coordinating surplus/disposal requests, ensuring proper asset tagging (including attractive items), and maintaining accurate records in compliance with university policies.
Developing reports, handling special projects, tasks, and other duties as assigned.
Acquiring and maintaining Notary Public certification and performing notary services as needed.
Providing feedback to supervisor regarding the safety and/or condition of programs, equipment and facilities; conducting daily observations and/or using said equipment and facilities; immediately documenting and addressing all safety concerns; and operating a state vehicle as needed; other duties as assigned.