Administrative & Social Media Coordinator - The Moscone Center (OnSite)

Legends Global•San Francisco, CA

7d•Onsite

About The Position

Legends Global/The Moscone Center in San Francisco is seeking a professional, organized, and proactive Administrative and Social Media Coordinator to support the General Manager and Associate General Managers. This role provides administrative and coordination support to the executive leadership team, including calendar management, scheduling, meeting coordination, reporting, correspondence, social media support, and contract tracking assistance. The position will also support social media initiatives, vendor documentation, and operational processes. The ideal candidate is detail-oriented, adaptable, tech-savvy, and comfortable managing multiple priorities in a fast-paced environment.

Requirements

2+ years of administrative, office support, coordination, social media support, or related experience.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office suite (Excel, PowerPoint, Word), Google Workspace, and social media platforms, including Instagram, Facebook, LinkedIn, and X.
Experience with Canva, Drupal, Adobe Creative Suite, or other basic content creation tools.
Understanding of social media content creation and platform best practices.
Experience supporting document tracking, vendor coordination, contracts administration support, or managing operational paperwork.
Strong professionalism and confidentiality.
Strong attention to detail and follow-through.
Positive attitude with the ability to work independently and collaboratively in a fast-paced environment.

Nice To Haves

Bachelor’s degree is preferred, or equivalent combination of education and experience.
Photography experience strongly desired.

Responsibilities

Provide day-to-day administrative support to the General Manager and Associate General Managers.
Manage calendars, schedule meetings, and coordinate appointments.
Prepare meeting materials, reports, presentations, and correspondence.
Assist with travel arrangements, expense reporting, and internal meetings.
Maintain organized files, records, and confidential information.
Support communication between leadership, employees, vendors, and external partners.
Assist with special projects and operational tasks as needed.
Create and schedule social media posts for the Moscone Center’s platforms.
Assist with creating engaging content that supports Moscone Center’s digital and social presence.
Support paid and organic social media campaigns, including tracking engagement and performance metrics.
Generate basic reporting on social media channels and website traffic metrics using Google Analytics and platform insights.
Take photos of conventions and events and coordinate with Moscone Center staff to gather all event photography and content assets to a file share system.
Update website content as requested, including basic formatting and photo placement.
Stay up to date on the latest social media events and trends, platform updates, and best practices.
Maintain a professional and engaging online presence across company platforms.
Assist with internal communications, presentations, flyers, and promotional materials.
Monitor social media engagement and escalate inquiries when appropriate.
Organize, track, and maintain vendor contracts, vendor agreements, and related documentation.
Monitor contract deadlines, renewal dates, and approval timelines and provide reminders as needed.
Maintain organized filing systems for contracts and operational records.
Support leadership with contract-related tracking, reporting, and administrative follow-up.
Assist with invoice tracking, purchase orders, and operational paperwork.
Ensure documents are complete, organized, and routed appropriately for review and approval.