Administrative Services Officer 3

Arizona Department of Administration • Tucson, AZ

3d • $64,575 - $74,575 • Onsite

About The Position

Performs a variety of journey-level administrative and accounting duties in the areas of highway project construction. This position is responsible for analysis and resolution of problems pertaining to construction contractors and project cost accounting, monitoring project budgets, reviewing for accuracy and completeness of assigned information, overseeing project closeouts, recommending approval or disapproval of work projects, approving and disapproving work performed in the work unit. Resolve all routine issues and conflicts, ensuring only extremely difficult or technical issues are elevated for resolution.

Requirements

• Principles of supervision and project management, and related rules, policies and procedures.
• State utilized databases and applications.
• Technical writing analysis.
• Interpreting reports and data.
• Budgeting and accounting.
• Qualitative and quantitative analysis.
• Communication and conflict resolution.
• Google Workspace, Microsoft Office and Adobe Acrobat
• Written and verbal communication.
• Organizing and prioritizing work assignments.
• Work scheduling and time management.
• Adaptable to changing conditions.
• Apply rules and regulations fairly and consistently.
• Provide focus and direction.
• Self management.
• Remain calm and professional in stressful situations.
• Inspire cooperation and confidence.
• Create a trustful environment.
• Give and receive constructive criticism.
• Valid Driver's License
• Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Bachelor's degree in Business Administration, Public Administration, Accounting or closely related field; or minimum of 5 years of related work experience as a construction office manager.

Responsibilities

• Provide leadership, supervision, training, coaching and guidance to subordinate office staff.
• Develop and monitor budgets, authorizing expenditures, sign financial and contract documents for the District.
• Direct and authorize work in the areas of budget, procurement, and resource management.
• Examine engineering project records, field notes, computations and other documentation to assure that methods of measurement and basis for payment are in accordance with projected trends, specifications, special provisions and extra work orders.
• Assist in monitoring construction budgets.
• Review and/or prepare contract documents related to line item force accounts, supplemental agreements and financial documentation for completed projects.
• Review, verify and provide calculations, test results and documentation as related to office manager process and work assignments.
• Prepare reports, letters, supplemental agreements, and cost analyses.
• Confer with State and Federal agency officials, staff members, contractors and other stakeholder representatives of other agencies to acquire information needed for making project related determinations and decisions.
• Ability to resolve conflict at the project and program level.
• Direct activities of consultants to ensure compliance with all applicable State and Federal laws, rules, regulations and policies.
• Compile administrative information for work unit and prepares reports on assigned duties as requested.
• Ensures compliance with State and Federal laws as it pertains to procuring assets for construction offices.
• Assists with the hiring of employees in work groups.
• Attends and/or conducts construction meetings and field reviews.
• Facilitates work unit staff, partnering and project meetings to ensure appropriate information is discussed and disseminated as needed.
• Ensures appropriate, accurate documents are maintained for construction project files.
• Reviews inspector's documents to ensure completeness and timeliness.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level