Administrative Services Manager for City Manager’s Office

The City of Fort Worth•Florence, SC

19d•$95,000 - $112,000

About The Position

An Administrative Services Manager position is available with the City of Fort Worth City Manager’s Office (CMO). This position will oversee the CMO administrative support team, manage the City Manager's calendar, and serve as the Budget and Fiscal Manager for the office, including purchasing activities. The Manager role will perform and oversee human resources administrative functions, event/program coordination, and conduct research and data analysis to support the office's strategic initiatives.

Requirements

Master’s Degree from an accredited college or university with coursework in Business Management, Public Administration, Business Administration, Human Resources, or a related field
Two (2) years of increasingly responsible and complex administrative, fiscal, personnel, budgetary, and management experience
One (1) year in a supervisory capacity

Nice To Haves

Strong verbal and written communication skills, including research skills
Proficient skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Excellent interpersonal skills. Ability to develop and maintain a positive working relationship with employees, elected officials, citizens, businesses, and community groups
Solutions-oriented approach to complex challenges
Familiarity with municipal government operations
Proficient skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Experience with systems such as PeopleSoft, Questica, or similar HR, budgeting, and purchasing software

Responsibilities

Staff Management: Oversee, direct, and evaluate the work performance of 3 support staff for the City Manager’s Office. Includes hiring, training, evaluations, performance and discipline management, and work assignment distribution.
Calendar Management: For the City Manager and in the absence of support staff, ensure efficient use of the Executive’s time, travel, and desk time; identify the importance of meetings; stay organized; avoid overbooking; and ensure only relevant, high-priority appointments are scheduled and attended.
Budget Liaison: Oversee and coordinate the preparation, implementation, and management of the CMO budget, including the budgets for the Mayor & Council, Office of Police Oversight, Office of Emergency Management, and Intergovernmental Relations. Includes budget monitoring, expense and purchasing coordination, forecasting, and optimal financial planning to stay on track and within budget.
Fiscal Management: Contracts, Mayor & Council Action Items, Procurement, Invoice Payment, and similar budgetary responsibilities.
HRC/MRC Liaison: Oversee the CMO's point of contact for personnel-related activities, including payroll, position and people management, and absence management.
Meeting Coordination: set up meeting logistics, speaking engagements/talking points, presentations, conference/video conferencing setup; provide necessary information/ documentation ahead of meeting to help Executives be well-prepared; organize and coordinate meetings, prepare agendas, distribute meeting materials, take meeting notes, track action items, and arrange room and technology requirements.
Email, Phone Calls, and Correspondence: Screen and manage emails, draft responses, and ensure important messages are addressed promptly.
Document Preparation/Document Management: Produce/draft and record documents such as letters, reports, memos, proposals, agendas, summaries, charts, and presentations; proofread and correct documents. Notarize documents.
CMO Liaison: Serve as a point of contact with internal/external stakeholders.
Project Support: Assist with project management and coordination, including tracking progress, deadlines, and budgets, and provide updates to the executive team.
Public Information Request: Track and monitor PIR requests.
Research & Data Analysis: Research various topics, gather data, and prepare reports and summaries for the executive's use in decision-making.
Confidentiality: Maintain strict confidentiality and discretion regarding sensitive information.