Office Associate, Administrative Services

The Scion Group • Chicago, IL

7h • Onsite

About The Position

The Scion Group is seeking an Associate to join the Administrative Services team and support the coordination and execution of smooth, efficient day-to-day office operations. This position plays a key role in representing the company to all guests—both internal and external—and provides a range of administrative support to enhance overall productivity. The ideal candidate will demonstrate exceptional professionalism, strong anticipation skills, and efficient organizational abilities. This is a full-time, in-office role based at Scion’s Chicago headquarters.

Requirements

• Two years of customer service and administrative experience in a professional office environment
• Learns and operates various technologies and software quickly (Microsoft Office Suite, Adobe Acrobat, scheduling and reservation systems, travel booking systems, etc.)
• Strong sense of responsibility and ownership of their position
• Proven ability to maintain confidentiality of information; does not disclose such information to others without permission
• Outstanding time management skills and attention to detail
• Strong written and verbal communication skills
• Anticipates obstacles and is highly resourceful
• The ability to lift approximately 50 lbs.

Responsibilities

• General Administration
• Reception & Guest Services
• Office Security & Protocol Adherence
• Communication & Information
• Logistical & Financial Support
• Employee & Property Support
• Office Upkeep
• Daily Office Opening & Setup (7:45 AM – and 8:00 AM)
• New Hire Workspace Preparation (Every Friday)
• Inventory Management (Weekly)
• Shared Spaces Stocking (Minimum 3x Daily)
• Daily Cleaning & Tidiness of Shared Spaces (Ongoing)
• Maintenance & Restocking Coordination
• Storage Closet Organization

Benefits

• Discretionary annual bonus
• Paid Time Off
• Health Insurance
• Dental Insurance
• Vision Insurance
• 401k Matching
• Paid Maternal Leave
• Parental Leave
• Learning reimbursement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees