Administrative Services Manager

Virginia Department of Social Services•Berryville, VA

7h•Onsite

About The Position

This Administrative Services Manager role involves comprehensive oversight of budgetary, financial, and accounting functions, including preparing revenue and funding reports. The manager is responsible for ensuring compliance with all applicable codes, laws, and regulations, and serving as the fiscal liaison with Federal, state, and local entities. Key duties include providing information for financial audits, monitoring service contracts, processing documents, and addressing data system issues. The position also entails overseeing information systems technical support and security, collaborating with agency leadership on strategic goals, and leading the administrative team through supervision, training, and performance evaluations. Developing and maintaining administrative procedures and monitoring work progress are also core responsibilities. This is an onsite position, not eligible for teleworking, and requires participation in emergency shelter duty during natural disasters or emergencies.

Requirements

Considerable knowledge of the principles of modern office management
Considerable knowledge of supervision and training principles and practices
Considerable knowledge of budget evaluation, preparation and control
Considerable knowledge of accounting principles
Extensive knowledge of software applications for word processing, spreadsheets, and database use
Knowledge of business management, finance, procurement, contracting, personnel, and facilities management
Knowledge of applicable federal, state and agency regulations and policies
Knowledge of agency, department or section administrative and program practices, policies and procedures
Experience in operating and supervising others in the use of office equipment to include the use of a personal computer and software
Demonstrated ability to direct and manage staff
Ability to communicate effectively both orally and in writing
Demonstrated ability to plan, develop and direct the administrative operations of the agency to include administrative, support and technical functions
Ability to manage multiple areas of responsibility
Ability to interpret and analyze fiscal and technical data for decision making
Ability to establish and maintain effective working relationships with employees, supervisors and the general public
Bachelor’s degree in business administration, accounting or related field supplemented with experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities
Required to report for emergency shelter duty in the event of a natural disaster or emergency

Nice To Haves

Experience in leadership or management role
Management level accounting experience
Thomas Brothers, MUNIS, LASER, Local HR Connect System experience
Experience working in a public agency or local department of social services
Understanding of Human Resources and administering employee benefits

Responsibilities

Manage all budgetary, financial, and accounting functions and prepare all reports for sources of revenue and funding
Ensures compliance with all applicable codes, laws, rules, regulations, standards, polices, and procedures
Be the fiscal liaison between all Federal, state, and local sources for the department
Provides information and answers questions relating to audits of financial records or activities
Monitors various service contracts
Processes various documents
Responds to data system problems
Oversees or performs information systems technical support and system security functions
Collaborate with the leadership of the agency to meet the strategic goals for the department
Lead the administrative team, providing supervision, training, performance evaluations, and support
Monitors status of work progress and approves completed work
Develops and maintain administrative procedures