Administrative Services Manager I - Joel D Valdez Main Library

Pima County • Tucson, AZ

13h • Onsite

About The Position

The Joel D Valdez Main Library, a large urban library located in the heart of the city, serves a wide cross-section of Tucson residents: downtown workers, vulnerable populations, families, and local middle and high school students. As the home of the system's most extensive reference collection and special collections, the library offers reference services and serves as a hub for customers interested in Arizona and Southwest history. Pima County is seeking an Administrative Services Manager I to serve in a key leadership position at Pima County Public Library. In this role, you will work closely with the Branch Manager to provide strong leadership at Joel D Valdez Main Library, overseeing facility management and leading the branch’s circulation and daily operations. The ideal candidate will have strong project/facilities management skills, circulation expertise, experience supervising staff, and a deep understanding of effective communication principles. This role is critical in ensuring that Pima County Public Library engages effectively and inclusively with the community.

Requirements

• Bachelor’s degree from an accredited college or university with a major in public or business administration/management or a related field as determined by the department head at the time of recruitment AND three years of experience in public or business administration or in a related field. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: Four years of professional level experience within Pima County in a related field as determined by the department head at the time of recruitment.
• Valid driver license is at time of application.
• Valid AZ driver license is at time of appointment.
• The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
• Pre-employment background checks.
• Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.

Nice To Haves

• Minimum two (2) years experience as a Library Technical Assistant Supervisor.
• Minimum two (2) years experience with project or facilities management.
• Minimum three (3) years in a supervisory role.
• Experience teaching and training others.
• Bilingual (English/Spanish - speak, read, write).

Responsibilities

• Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment.
• Manages, administers and coordinates internal services or support functions for a department or specific functional unit.
• Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities.
• Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment.
• Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management.
• Develops and implements new procedures for both short- and long-term plans to improve efficiency, productivity and operating economy of areas of assignment.
• Provides input to and assists in the development and design of automated information systems.
• Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment.
• Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records.
• Directs formal training and development programs for assigned staff, County employees, or community or public interest groups.
• Supervises, trains and evaluates support staff and coordinates the activities of area of assignment.
• Reviews work of staff to ensure accuracy of documents and adherence to policy.
• Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals.

Benefits

• Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level