Administrative Services & Facilities Manager

ICANN•Los Angeles, CA

60d

About The Position

Based in Los Angeles, this position will be responsible for the efficient functioning of the lCANN headquarters facility and for providing support for the regional and engagement facilities as needed, uner the guidance and direction of the Senior Director, Administrative Services & Facilities.

Requirements

Highly organized and independent while working in a team environment
Proven management and leadership, preferably of a diverse, globally dispersed international workforce
Demonstrated expertise in space planning, asset management, insurance and leasing
Excellent communication and negotiation skills
Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multicultural, multiethnic environment with sensitivity and respect for diversity
The position interacts with customers as well as internal employees regarding account inquiries
Detail-oriented and ability to multi-task and to work independently
Ability to solve complex issues in an ambiguous environment
Effective management of time and resources
Must be well organized and experienced in use of all office systems and software, with sufficiently adequate skills in Word, Excel, Outlook Adobe Professional, and PowerPoint to prepare analytical documents.
Excellent English drafting ability and communication skills, both oral and written
Strong organizational, project/time management, negotiation and multitasking skills
The ability to be a self-starter, creative, detail- oriented, flexible and pro-active member of the team
Bachelor's Degree preferred
Minimum eight (8) years of experience in managing office facilities, including remote and international offices; additional years of experience required if no degree.
Fluency, both written and spoken, in English is required
Ability to travel without restrictions globally, frequently with limited notice is required
Work is performed in a normal office environment with limited privacy and some exposure to background noise
While performing the duties of this job, the employee is frequently required to stand and walk. The employee regularly is required to sit. The employee is frequently required to talk or hear; use hands and arms to reach, handle or feel. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus
The employee may occasionally lift and/or move up to 25 pounds

Nice To Haves

Fluent written and spoken language skills in any of the other official United Nations languages is preferred

Responsibilities

Manage, develop and operate within the budget provided for the headquarters
Manage and allocate office space
Monitor the office lease and resolve issues that arise under the lease
Manage parking for the headquarters facility
Plan and manage renovations and additions of space to the headquarters
Manage non-technical assets in the headquarters including furniture
Direct and manage the facility to comply with applicable regulations relating to workplace health & safety
Effectively manage budget and costs related to administrative services, including shipping and office supplies
Manage insurance coverage for the headquarters facility in coordination with the Risk Management Department
Manage the activities of the staff responsible for the headquarters and general administrative services
Support, develop & manage the emergency readiness program in coordination with Security Operations
Direct office services and purchasing functions for ICANN Administrative Services
Manage security and access to headquarters facility in coordination with Security Department
Manage budget for and coordinate event planning for headquarters facility
Other duties as assigned or requested
Provide support on leasing issues, including monitoring dates for renewals
Assist with budgeting issues including development and monitoring of expenses
Support ergonomic and workers compensation evaluations
Assist Security Operations as requested with provision of security measures and systems at the facilities
Assist with new office location selection
Assist with leasing on office service equipment
Assist with vendor sourcing and purchase of office services and supplies
Assist with weCANN pages and communications for the facilities
Other duties as assigned or requested