Administrative and Facilities Manager

Yeo & Yeo HR Advisory Solutions•Ann Arbor, MI

2d•Onsite

About The Position

The Operations Manager oversees the foundation’s Operations Team, which is responsible for delivering “internal administrative services” that support the organization’s mission. This role ensures the efficiency and effectiveness of daily administrative and facilities functions. The Administration and Facilities Manager directly supervises two Administrative Assistants and reports to the President/CEO. This position is an in-office role with occasional remote work hours, primarily during regular business hours that may require additional work after hours.

Requirements

A bachelor’s degree is preferred, or equivalent work experience will be considered for this role.
Prior experience in an administrative management role. Project coordination experience, with formal training a plus.
Excellent development and execution of strategies, process improvement, culture and system change, meeting facilitation and design, and communications.
Possess a strong understanding of change management.
Proven ability to act with sound integrity, tact, and discretion, as well as excellent interpersonal and relationship-building skills.
Outstanding leadership and communication skills, and empathy for employees at all levels.
A resident of Washtenaw County.

Responsibilities

Lead and manage the administrative and facilities staff.
Oversee administrative functions in the office, including front desk management, in-office and external event coordination, and general administration.
Manage office coverage schedules to ensure our internal and external customer service needs are met, and opening and closing responsibilities are completed.
Ensure all preparations are completed for meeting rooms throughout the day, monitoring the conference room schedules.
Serve as liaison with building management on workspace maintenance and renovation, as well as overall facilities management, overseeing contractors, vendors, and associated contracts and agreements.
Provide oversight of renovations or expansions of our physical space.
Through the management of the administrative and facilities team, provide project management and administrative support to all managers.
Takes the lead role in preparing periodic National Standards reaccreditation applications and ensuring annual ongoing compliance.