Administrative Services Coordinator

Hartford Healthcare • Hartford, CT

9d

About The Position

Hartford HealthCare offers exciting opportunities for career development and growth within Connecticut's most comprehensive healthcare network. This organization is at the forefront of healthcare innovation, utilizing new technologies and breakthrough treatments. The Administrative Services Coordinator plays a key role in supporting executives and ensuring the smooth operation of administrative functions. The role involves coordinating meetings, managing projects, processing financial documents, and contributing to process improvements within the department.

Requirements

• Bachelor’s Degree
• 2-3 years administrative support experience
• 2-3 years project management experience

Responsibilities

• Coordinates and schedules meetings with internal and external stakeholders.
• Completes travel and expense reports.
• Participates in departmental meetings by taking minutes and identifying follow-up items.
• Prepares agendas and meeting materials.
• Manages small, short-term functional area projects.
• Processes invoices and performs other administrative responsibilities as necessary.
• Builds relationships and understands the needs of Executives to schedule meetings and manage calendars.
• Sets up conference room technology.
• Manages supplies.
• Makes arrangements for travel.
• Completes travel and expense reimbursements.
• Manages meeting materials including copying.
• Takes minutes/notes and handles follow-up for department meetings and Board committee/subcommittee meetings.
• Prepares and designs PowerPoint presentations.
• Drafts agendas, internal communications, and other department materials.
• Manages functional area/department budget.
• Seeks ways to improve departmental processes, products, and policies.

Benefits

• Competitive benefits program designed to ensure work/life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level