Administrative Services Coordinator I

State of Vermont • Calais, VT

1d • Onsite

About The Position

The Administrative Services Coordinator I will support daily office operations for BGS Planning and Property Management (PPM) Operations. Responsibilities include overseeing the invoice coding and approval process, entering and submitting purchase requisitions in the VTBuys system for contract and product payments, and maintaining accurate inventory records.

The position will address routine issues related to office operations, resolves problems as they arise, and performs additional administrative duties as assigned. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Requirements

• Two (2) or more years of full-time college coursework OR an Associate's degree in accounting, business or public administration, office administration or closely related field.
• OR One (1) or more years of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
• OR High school diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.
• OR One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.
• For some positions experience working with the VISION system VISION is the State of Vermont PeopleSoft financial management system may be required.

Responsibilities

• overseeing the invoice coding and approval process
• entering and submitting purchase requisitions in the VTBuys system for contract and product payments
• maintaining accurate inventory records
• address routine issues related to office operations
• resolves problems as they arise
• performs additional administrative duties as assigned

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees