ADMINISTRATIVE SERVICES COORDINATOR

Compass Group•Miami, FL

2d•$35 - $36•Onsite

About The Position

The Administrative Services Coordinator interacts closely with the General Manager, internal teams, vendors, and visitors to ensure the smooth day-to-day operation of the Miami office. This role is responsible for administrative services, facilities coordination, client-facing support, and office operations, ensuring a professional, efficient, and well-maintained workplace environment.

Requirements

Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously
Strong verbal and written communication skills
Strong customer service orientation with a professional and courteous demeanor
Working knowledge of office technology, equipment, and basic IT troubleshooting
Ability to coordinate effectively with vendors, service providers, and internal teams
Ability to remain calm, flexible, and solution-oriented in a fast-paced environment
High attention to detail and commitment to maintaining a well-run office
Dependable, punctual, and proactive
Ability to work independently while also contributing as a collaborative team member
Discreet and professional, with respect for confidentiality and workplace standards

Responsibilities

Receive, sort, and distribute incoming and outgoing mail and packages
Answer and direct calls on the Miami main phone line
Coordinate with vendors for maintenance and repairs, including HVAC issues (temperature concerns), IDF closets, copier services (Xerox), and pantry equipment such as coffee machines, dishwashers, and refrigerators
Troubleshoot copier issues and coordinate service and repairs with Xerox as needed
Provide basic computer and technology assistance by working remotely with IT on minor issues (e.g., installing keyboards, setting up printers, peripheral support)
Maintain and organize the file room; order replenishment supplies and handle special supply requests as needed
Oversee conference rooms using EMS, ensuring rooms are properly set up and stocked with supplies (pads, pens, etc.)
Coordinate catering orders for meetings and events as needed
Assist with pantry operations, including running and unloading the dishwasher and returning cleaned items to proper locations
Partner with Compass to order, receive, and restock pantry supplies, including milk, coffee, tea, and snacks
Work closely with the building cleaning vendor to ensure office cleanliness and maintenance standards are met
Coordinate valet parking services for visitors
Conduct walkthroughs of office spaces to ensure proper setup, cleanliness, and operational readiness
Respond promptly to requests from staff, management, and visitors, maintaining a high level of service
Participate in operational check-ins or planning discussions as required
Take on additional administrative or office services duties as assigned; responsibilities may be adjusted as business needs evolve