Administrative Services Coordinator

Wipfli • Denver, CO

3d • $29 - $39 • Onsite

About The Position

At Wipfli, people count. At Wipfli, our people are core to everything we do—the catalyst behind our ability to create exceptional impact and extraordinary results. We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path. People truly matter and they feel it. For those looking to make a difference and find a professional home, Wipfli offers a career-defining opportunity. The Administrative Services Coordinator position is 100% in our Denver, CO office.

Requirements

• 3+ years of administrative experience in a professional services setting
• Experience with chart of accounts, coding accounts payable invoices, and reconciling credit card transactions
• Experience supporting teams and leaders, experience coordinating complex schedules
• Experience overseeing other administrative support associates
• Experience requesting quotes, negotiating rates, and securing initial contract terms for new and existing vendors.
• Knowledge of basic budgeting and expense tracking
• Clear, concise verbal and written communication skills and accurate grammar usage
• Ability to plan, prioritize, and organize work effectrively while balancing multiple projects simultaneously
• Ability to work under pressure and time deadlines with great attention to detail

Responsibilities

• Provide and coordinate administrative operations to the Denver and Loveland offices to ensure deadlines are met, while maintaining a positive, collaborative work environment
• Lead hospitality and travel arrangements, coordinate onsite and offsite meetings and events for associates and clients
• Approve expenses, manage and reconcile office accounts, deposit checks, order and restock supplies, manage incoming and outgoing mail and deliveries
• Oversee responsibilities of other administrative services associates to ensure expectations are met
• Provide onsite facilities management and maintenance support, including regional support for office moves, relocations, remodels, and surrenders
• Maintain aesthetic appearance of the office, order and restock supplies
• Serve as liaison between associates, leadership and vendors ensuring efficient and professional communication

Benefits

• 8 health plan options (both HMO & PPO plans), dental and vision coverage, opportunity to enroll in HSA with potential Firm contribution and an Employee Assistance Program
• firm-sponsored basic life and short and long-term disability coverage, a 401(k) savings plan & profit share as well as Firm matching contribution, well-being incentive, education & certification assistance, flexible time off, family care leave, parental leave, family formation benefits, cell phone reimbursement, and travel rewards
• Voluntary benefit offerings include critical illness & accident insurance, hospital indemnity insurance, legal, long-term care, pet insurance, ID theft protection, and supplemental life/AD&D

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees