Administrative Services Coordinator I

State of Vermont • Newport, VT

21h • Onsite

About The Position

This position coordinates and supports human resources, payroll, and personnel functions within a correctional facility. The role assists facility administration with recruitment, hiring, and new employee orientation, while ensuring accurate employee records, payroll, and timekeeping. Responsibilities include applying personnel policies, interpreting regulations, addressing routine personnel matters, maintaining confidential records, monitoring administrative workflows, recommending improvements to office procedures, and performing other related duties as assigned by management. The position may supervise clerical staff and serves as a liaison between facility staff, central administration, and other departments. Work is performed under executive supervision and supports the effective operation of the correctional facility.

Requirements

• High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.
• One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
• Two years of full-time college coursework OR and associate's degree in accounting, business or public administration, office administration or closely related field.
• One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.
• For some positions experience working with the VISION system VISION is the State of Vermont PeopleSoft financial management system may be required.
• Candidates who have any felony conviction record or who, within the past five (5) years, have been placed under supervision or sanctioned for a misdemeanor conviction must receive a waiver from the Commissioner of Corrections in order to be considered for employment.

Responsibilities

• Coordinates and supports human resources, payroll, and personnel functions
• Assists facility administration with recruitment, hiring, and new employee orientation
• Ensuring accurate employee records, payroll, and timekeeping
• Applying personnel policies
• Interpreting regulations
• Addressing routine personnel matters
• Maintaining confidential records
• Monitoring administrative workflows
• Recommending improvements to office procedures
• Performing other related duties as assigned by management
• Supervising clerical staff
• Serves as a liaison between facility staff, central administration, and other departments

Benefits

• 80% State paid medical premium
• Dental Plan at no cost for employees and their families
• Flexible Spending healthcare and childcare reimbursement accounts
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Work/Life balance: 12 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
• Low cost group life insurance
• Tuition Reimbursement
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees