Administrative Services Associate - Global Clinical Supplies Operations

MSD • Upper Gwynedd Township, PA

1d • $63,800 - $100,400 • Onsite

About The Position

Join our company and be part of a team that is at the forefront of delivering innovative health solutions. We are seeking a dedicated Administrative Associate to support Global Clinical Supplies Operations at our West Point, PA facility. Performs administrative/clerical tasks supporting the West Point Clinical Operations team. Responsible for the archival of cGMP documentation among other clerical duties for administrative support. If you are passionate about making a difference and thrive in a dynamic environment, we would love to hear from you.

Requirements

• Minimum of 3 years Administrative Assistant experience.
• Advanced computer skills using MS Outlook, MS Teams, WORD, EXCEL, PowerPoint, and operations of other company internal systems.
• SAP-CONCUR-ARIBA experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms, as well as reporting within these systems.
• Ability to handle and prioritize many simultaneous assignments.
• Extraordinary attention to detail.
• Outstanding communication, collaboration, and people skills.
• Basic knowledge and understanding of SOPs for the organization and Division, as well as, specialized terminology commensurate with the position.

Nice To Haves

• Demonstrated experience working in a GMP regulated environment.

Responsibilities

• Provide comprehensive administrative support and office management for GCS Packaging with specific focus on GMP record archival and retrieval for WP Clinical Supplies Operations
• Demonstrate self-sufficiency and train team members as appropriate on archival processes in alignment with procedures.
• Proactively manage daily and weekly priorities and independently resolve Partner with internal and external stakeholders and integrate effectively with other team members.
• Demonstrate experience in GMP Administrative support, including verbal and written communication.
• Maintain databases, general and department or Division specific applications.
• Regularly perform independent basic research via basic internet and intranet searches
• Utilize SAP for ordering, expensing and purchase orders.
• Manage expenses in a timely manner in alignment with budget and production needs.
• Perform general secretarial/clerical duties in support of Clinical Operations
• Coordinate and perform multiple tasks while understanding project principles and technical skills.
• Work in teams or independently as needed to complete work assignments.
• Assist team with designated tasks on a prioritized basis and problem-solve when appropriate.
• Schedule and plan complex meetings; coordinate and schedule travel arrangements.
• Complete complex/international travel expense reports in a timely fashion.
• Maintain confidentiality and professionalism.
• Assist with interview scheduling and onboarding of new hires across working level of GCS (clinical packaging technicians, distribution technicians, etc).
• Occasionally produce/complete various work assignments requiring process improvement ability, independent judgment, creativity, and problem-solving skills.
• Occasionally coordinate special projects.

Benefits

• medical, dental, vision healthcare and other insurance benefits (for employee and family)
• retirement benefits, including 401(k)
• paid holidays
• vacation
• compassionate and sick days
• annual bonus and long-term incentive, if applicable

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED