Administrative Services Assistant - Ahrens Elementary

Hawaii State Department of Education • Waipahu, HI

8d • Onsite

About The Position

This position is responsible for coordinating the preparation of budget and program plans, maintaining records of appropriations and expenditures, developing and implementing fiscal policies, overseeing billing and payment schedules, coordinating personnel services, and serving as an EEO officer. The role also involves conducting special studies, analyzing information, preparing recommendations, coordinating reports and grant applications, conducting cost analysis, drafting legislation and policies, serving as a liaison between administrators and staff, and representing the administrator at meetings. Additionally, the position may provide staff services to advisory boards and supervise clerical staff.

Requirements

• Graduation from an accredited college or university with a baccalaureate degree.
• Excess work experience may be substituted for education on a year-for-year basis.
• Education or experience background must have demonstrated the ability to write clearly and comprehensively materials such as reports and analyses.
• Ability to read and interpret complex written material.
• Ability to perform research.
• Ability to solve complex problems logically and systematically.
• Two and one-half (2-1/2) years of progressively responsible professional analytical work experience which demonstrated the ability to perform administrative assignments such as budget formulation and justification, fiscal operations and/or personnel administration or experience which involves the analysis of programs and services to determine their effectiveness, achievement of program objectives, staffing, cost factors, and to participate in planning for future needs or for related management purposes.
• Experience must have demonstrated the ability to identify information needs, collect and analyze data, identify alternatives and their advantages and disadvantages, develop logical recommendations for a course of action, read and comprehend complex material such as State statutes and/or federal regulations, exercise a high degree of judgment in applying and interpreting rules, regulations, policies and procedures and draft comprehensive reports of findings and recommendations.
• At least one (1) year of the experience must have been at the fully competent, independent professional worker in a position involving budget/program evaluation, planning, management/organizational analysis or personnel administration.
• Possess a current valid passenger-type motor vehicle operator's license to drive in the State of Hawaii.

Nice To Haves

• Satisfactory completion of all academic requirements for a master's degree in business or public administration or a related field which provided knowledge of principles and techniques of management and administration with emphasis in the application of research and analytical methods and techniques may be substituted for one year of the general experience required.
• Satisfactory completion of all academic requirements for a Ph.D. degree from an accredited college or university in business or public administration may be substituted for all of the required experience.

Responsibilities

• Coordinates the preparation of budget and program plans and prepares appropriate justification.
• Maintains records of appropriations, expenditures, income and cost allocations.
• Develops, implements and maintains internal fiscal policies and procedures.
• Oversees the preparation of billing and maintenance of payment schedule.
• Coordinates personnel services and develops contracts for services.
• Serves as EEO officer.
• Conducts special studies including defining the problem, conducting background research and other fact finding, analyzing the information, preparing alternatives and making recommendations.
• Coordinates and oversees the completion of reports and grant application requests.
• Conducts cost analysis and allocation studies.
• Drafts proposed legislation, policies, procedures, rules, and regulations.
• Serves as liaison between administrator and staff.
• Serves as liaison with other agencies and public and represents the administrator at meetings, conferences or negotiations.
• May provide staff services to an advisory or policy making board.
• May supervise clerical staff.

Benefits

• Salary range placement based on qualifications and needs.
• Potential for placement above the initial step of the salary range.
• Placement in accordance with Department regulations for current employees.
• Temporary positions may be extended year to year.
• Temporary employees may be eligible for promotion and transfer opportunities.
• Temporary employees may enjoy rights and benefits afforded to permanent employees (with exceptions for return and placement rights).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level