Administrative Services Assistant - onsite Dandridge, TN

Novalink Solutions LLC • Dandridge, TN

4d • Onsite

About The Position

This role involves providing administrative support through various clerical duties and responsibilities. The assistant will be responsible for preparing correspondence, maintaining files and databases, managing phone calls, handling mail, taking meeting notes, organizing schedules, making travel arrangements, and ordering office supplies. The position requires proficiency in computer skills, particularly the Microsoft Office Suite, and strong organizational and communication abilities.

Requirements

• High school diploma
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Highly organized multitasker who works well in a fast-paced environment
• Excellent written and verbal communication skills
• Self-directed and able to work without supervision
• Solid time management skills; able to prioritize

Nice To Haves

• Associate's degree or bachelor degree in business or related field
• Previous experience handling office responsibilities
• Experience in customer service

Responsibilities

• Prepare correspondence, documentation, and other materials
• Maintain and update files and databases
• Answer phone calls and transfer calls to the appropriate party
• Receive mail and packages from USPS, FedEx, UPS, and couriers; deliver mail to the proper recipient
• Take detailed notes during meetings or type/transcribe and edit memos and notes provided from meetings
• Organize meeting schedules
• Prepare travel arrangements
• Schedule appointments and conferences
• Prepare paper copies, faxes, and other documentation
• Order, purchase, and invoice company office supplies
• Prepare mailings and packages for delivery
• Maintain files containing confidential information
• Photocopy and fax as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED