Administrative Services Assistant - Hybrid Nashville, TN
About The Position
Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties that do not require his/her personal attention. Routinely acts as liaison between executive's office and the departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends meetings as required to gain information; routinely handles complaints and requests from members of other departments, citizens as required; attends meetings and gatherings in performing personal contact duties. Handles routine correspondence, including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for applications, staff meetings, and other purposes; may take minutes at meetings. Requests office supplies as needed. Operates standard office machines and equipment as necessary.
Requirements
- Graduation from an accredited college or university with a bachelor's degree.
- Qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
- Proficient (4-6 Years) Administrative Assistant skills.
- Proficient (4-6 Years) Adobe Acrobat software skills.
- Proficient (4-6 Years) Correspondence - Email skills.
- Proficient (4-6 Years) Customer Service skills.
- Proficient (4-6 Years) Customer Service Skills.
- Proficient (4-6 Years) Internet software skills.
- Proficient (4-6 Years) Microsoft Excel software skills.
- Proficient (4-6 Years) Microsoft Word software skills.
- Advanced (7-9 Years) Typing skills.
- Advanced (7-9 Years) Verbal Communication skills.
Nice To Haves
- Proficient (4-6 Years) Balancing/Reconciling skills.
- Proficient (4-6 Years) Basic Bookkeeping skills.
- Proficient (4-6 Years) Correspondence - General skills.
- Proficient (4-6 Years) Data Entry skills.
- Proficient (4-6 Years) Emailing skills.
- Proficient (4-6 Years) Faxing skills.
- Proficient (4-6 Years) Filing skills.
- Proficient (4-6 Years) Inventory skills.
- Novice (1-3 Years) Microsoft PowerPoint software skills.
- Proficient (4-6 Years) Printing and Copying skills.
- Proficient (4-6 Years) Proofreading/Editing skills.
- Proficient (4-6 Years) Scheduling skills.
- Proficient (4-6 Years) Travel Arrangements skills.
Responsibilities
- Relieve an executive of administrative detail and other duties that do not require his/her personal attention.
- Act as liaison between the executive's office and departmental staff, other state departments and agencies, local and federal agencies, and community organizations and groups.
- Attend meetings as required to gain information.
- Handle complaints and requests from members of other departments and citizens.
- Attend meetings and gatherings in performing personal contact duties.
- Handle routine correspondence, including composition of replies and routing to the appropriate operating division for reply.
- Prepare non-routine correspondence as requested.
- Assemble information for applications, staff meetings, and other purposes.
- May take minutes at meetings.
- Request office supplies as needed.
- Operate standard office machines and equipment as necessary.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
