Admin Secretary

Tennessee Board of Regents•Tullahoma, TN

7d•$37,010 - $40,010•Onsite

About The Position

Motlow State Community College is seeking an Administrative Secretary for the Libraries & Testing department at the Moore County campus. This position provides administrative support to a Dean or Director, performing general office duties and complex clerical tasks. The role may involve overseeing the scheduling and job assignment of temporary or part-time clerical employees.

Requirements

High school diploma or equivalent with minimum three years clerical or secretarial experience in an educational or business setting.
Knowledge and broad understanding of standard accounting procedures including budgets, estimates, price quotes, purchasing, and account reconciliation.
Ability to effectively use interpersonal communications skills with emphasis on initiative and execution of duties in support of the college mission in a diverse community.
Ability to work independently and manage time and resources efficiently and effectively.
Strong computer skills to include database management, word processing, spreadsheets, and email.
Knowledge of Motlow and TBR policies and procedures.

Nice To Haves

Associate degree or higher earned from an accredited institution and three years clerical or secretarial experience in an educational, accounting or business setting.

Responsibilities

Provides general administrative support for Academic Deans or Directors, full-time faculty, adjunct faculty, and other campus constituencies including maintaining office supplies, mail/courier coordination, ordering of needed equipment, providing equipment/copier troubleshooting, facilitating any needed repairs from outside vendors, creation and maintenance of academic, personnel, financial, and statistical records.
Oversees multiple budgets to include allocations, travel, disbursements, purchasing, verification, account reconciliation, financial reports, and communication with faculty, staff, and administration.
Provides administrative support to Dean or Directors, and faculty for calendar assistance, scheduling, arranging logistics, and coordinating travel to meetings, seminars, conferences, and events.
Facilitates and coordinates campus events and productions to include theatre productions, musical performances, training sessions, meetings, guest speakers, and Dean or Director led events.
Communicates verbally and in writing with faculty, staff, administration, students, and other stakeholders in an appropriate and professional manner while maintaining confidentiality and FERPA standards.
Creates and maintains minutes of meetings, correspondence, reports, faculty load and other records for Dean or Directors, faculty, and appropriate committees.
Creates, processes, submits, and maintains required in accordance with established procedures and deadlines using database systems as required.
Other duties as assigned