Administrative Secretary - HQ

Ohio Education Association•Columbus, OH

1d•$46,000 - $51,000

About The Position

The Administrative Secretary provides secretarial, clerical, and administrative support at OEA headquarters. The role supports plans and practices for engaging members; maintains confidential paper and electronic records; prepares and distributes meeting notes, presentations, reports, and correspondence; handles communications and visitors; arranges meetings and conferences; and operates office equipment. The position also processes invoices, orders office supplies, liaises with vendors, completes forms according to OEA procedures, and participates in a collaborative team environment. The role is responsible to the immediate supervisor and may recommend policy and procedure changes through that supervisor.

Requirements

High school diploma or equivalency.
Three years of administrative office experience.
Knowledge of administrative and clerical procedures and systems, including word processing, spreadsheets, managing files and records, designing forms, and other office procedures.
Ability to effectively compose, proofread, and revise business correspondence.
Ability to communicate effectively and professionally.
Intermediate skill in using computer office software.
Internet research abilities.

Nice To Haves

Associate degree preferred.

Responsibilities

Use computers for applications such as database management and word processing.
Provide clerical and administrative support for organizing plans and practices for engaging members.
Set up and maintain paper or electronic filing systems; record information; update paperwork; and compose and maintain documents, spreadsheets, records, correspondence, and other materials.
Maintain confidential records and files.
Compose, prepare, and distribute meeting notes, presentations, and reports.
Review and proofread materials for accuracy and completeness.
Answer telephone calls, provide information, take messages, and transfer calls to appropriate individuals.
Operate electronic mail systems and coordinate the flow of information.
Open, read, route, and distribute incoming and outgoing mail or other materials.
Operate office equipment such as fax machines, copiers, and phone systems.
Greet visitors or callers, handle inquiries, and direct them to appropriate people.
Prepare for and make arrangements for meetings and conferences.
Communicate information to managers, coworkers, and others in person, by telephone, in writing, or by email.
Open and close the office.
Process invoices for payment.
Order and maintain office supplies and act as a liaison with vendors.
Complete forms in accordance with OEA procedures.
Work collaboratively as part of a team.
Attend staff meetings and trainings.
Provide input into decision-making that impacts Associate Staff functions.
Perform duties related to the job description.