Administrative Secretary PICU

Corewell Health • Grand Rapids, MI

2d • Onsite

About The Position

The Intensive Care Unit is a high-acuity cardiac surgical unit focused on fostering continuous learning while developing high level critical thinking and technical skills. We are dedicated to the patients and families that we serve and are proud to be recognized as one of the best. This position will cover the Administrative Secretary functions for 1-2 units, which encompasses approximately 150-200 employees total. The majority of this work is done onsite.

Requirements

• Associate's Degree or equivalent office administration or secretarial science
• 2 years of relevant experience Secretarial or administrative support, clerical, project management, public education, or program planning and implementation

Nice To Haves

• Experience working with payroll/timecard systems such as UKG

Responsibilities

• Responsible for daily review of unit assignment sheets to ensure for accuracy of staff hours worked. Responsible for up to 200 employee time cards.
• Following orientation, must be competent in the daily review and editing of staff clockings in UKG and also familiar with policies including attendance & reliability, bereavement and MESTA policies, in order to track when employees exceed the allowable amounts.
• Proficient in Excel and Microsoft Forms as they are responsible for tracking hours and submitted bonus payouts to team members during voluntary bonus programs.
• Maintains schedule/daily calendar for Manager/staff members/rooms/equipment, as appropriate, making independent judgments based on identified criteria.
• Arranges for meetings and makes travel/conference arrangements as needed.
• Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data.
• Maintains accountability for completion of assigned projects.
• Greets and communicates in a manner consistent with caring and respect, and follows established policies for confidentiality.
• Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards.
• Composes standard documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.
• Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.

Benefits

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree