Administrative Secretary II - (McKinley - Wellbeing Center) - Bilingual (Spanish/English) Required

Redwood City School District•Redwood City, CA

3h•$30 - $38•Onsite

About The Position

Under the direction of an administrator at the level of Director with a major District-wide program, perform responsible secretarial and clerical work related to the function to which assigned; assist the administrator with administrative matters requiring knowledge of department policies and procedures, related District rules and regulations, federal guidelines and related codes and laws. Administrative Secretary II incumbents report to an administrator at the level of Director with a major District-wide program. Administrative Secretary I incumbents performed experienced-level clerical and secretarial duties for a District-level administrator at the level of a Coordinator or Certificated Manager for a specific District-wide program or function. The Administrative Secretary III incumbents report to a District-level Director of several large and diversified programs.

Requirements

Modern office practices, procedures and equipment.
Record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communications skills.
Applicable sections of State Education Code and other applicable laws.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Technical aspects of field of specialty.
Perform responsible secretarial and clerical work related to the function to which assigned.
Make arithmetic calculations quickly and accurately.
Understand and follow oral and written directions.
Work cooperatively with others.
Type at 55 words net per minute from clear copy.
Work independently with little direction.
Establish and maintain effective working relationships with others.
Meet schedules and time lines.
Maintain records and prepare reports.
Work confidentially with discretion.
Analyze situations accurately and adopt an effective course of action.
Communicate effectively both orally and in writing.
Complete work with many interruptions.
Operate a variety of office equipment such as typewriter, calculators, copier and computer terminal.
Make arrangements for meetings, workshops and conferences.
Maintain a variety of files.
Graduation from high school supplemented by college-level course work in business administration, communications or related field.
Three years responsible secretarial experience.

Nice To Haves

Take dictation at 80 words per minute and transcribe accurately
Utilize oral and written abilities in a second designated language

Responsibilities

Perform responsible secretarial and clerical work related to the function to which assigned.
Plan, organize and coordinate activities to assist the Administrator in administrative matters.
Interview callers by telephone and in person, including students, teachers, administrators, parents and the public and provide information or direct to appropriate personnel; provide detailed and technical information concerning policies and procedures according to established procedures.
Assure timely communications between office and District employees; make phone calls to receive and transmit information; type memos, bulletins, letters and notices; prepare Board agenda items and related materials.
Take and transcribe dictation of correspondence, reports, bulletins and memoranda as required by position.
Research and compile information and compute statistical information for federal, State and District reports.
Type a variety of items including inter-office communications, requisitions, forms, letters, special projects, legal documents and other materials; establish and maintain project and confidential files.
Compile difficult and complex statistical and written reports from a variety of sources; assist in organizing materials for special projects.
Attend a variety of meetings as required; prepare and send out notices of meetings; collect and compile information for meetings, projects and workshops; prepare and distribute minutes.
Maintain a variety of complex personnel records, time sheets, lists, files and records including confidential materials.
Review, check, correct and compile information from schools; verify data for accuracy, completeness and compliance with established procedures.
Compile data for budget; post and maintain budget and financial records of a variety of programs.
Provide secretarial and clerical assistance to other staff as necessary; order supplies and materials and prepare purchase orders.
Receive, open and screen incoming mail and independently compose replies according to established procedures.
Operate office equipment such as typewriter, computer terminal, copier and calculator; operate equipment unique to the office to which assigned such as two way radios.
Train and provide work direction to clerical personnel as assigned.
Utilize a second designated language as assigned.
Maintain confidentiality of records and information, including information regarding Board, District, personnel, pupil or controversial matters.
Perform related duties as assigned.