Administrative Receptionist

Phoenix Air • Cartersville, GA

10h

About The Position

Greet visitors. Handle or properly route incoming phone calls. Provide general administrative support.

Requirements

• High School Diploma or equivalent.
• Experience in an office environment (min 2yrs).
• Knowledge of administrative and clerical procedures.
• Knowledge of customer service principles and practices.
• Proficient in Excel and Word required.
• Job duties require technical and logistical understanding and abilities. Accuracy is of the utmost importance.
• Attention to detail is a must. Required attributes include being a perfectionist, well organized, ability to focus, and reliability.
• Excellent verbal and written communication skills.

Responsibilities

• Answer telephone, screen, and direct calls.
• Monitor entry into the building – opening doors for visitors, having them sign the guest book, issuing ID cards when they arrive at reception.
• Sort and distribute mail.
• Responsible for postage machine. Stamp outgoing mail and manage the funds on the machine.
• General administrative and clerical support for multiple departments.
• Owner of the shared calendar to book the Executive Conference Room.
• Maintain and order office and coffee supplies.
• Maintain and order letterhead.
• Order lunch, catering and other misc. support as requested.
• Other duties as assigned.
• Coordinate with flight crew and reconcile trip summaries received with Flight Department schedule. Advise corrections, as necessary.
• Enter trip summary data into Flight Ops software.
• Print out trip summaries, pair with weight and balance forms, provide to Director Ops or Asst Director Ops for signature approval.
• File trip summary reports as required.
• File weight and balance for 30 days, then can be shredded.
• Print out Flight and Duty report monthly for Flight Department (Angela)
• Track DOI trips and prepare monthly report by 5th of following month.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees