Administrative Quality Assurance Associate

Pace® Analytical Services•Lebanon, NJ

4d•Onsite

About The Position

Pace® Analytical Life Sciences is seeking a Senior QA Associate to support our Quality Assurance team through critical administrative, documentation, and record‑management functions. This role is ideal for someone who thrives in a structured environment, has exceptional attention to detail, and enjoys supporting quality operations in a cGMP‑regulated setting. As a Senior QA Associate, you will work closely with the QA team to maintain document control systems, manage archival processes, and ensure the accuracy and accessibility of quality records across PLS locations.

Requirements

Minimum of associate degree strongly preferred
At least 3 years of administrative experience, preferably involving document control or QA support OR An equivalent combination of education, training, and experience
Strong organizational and time‑management abilities
Excellent attention to detail and accuracy
Ability to manage multiple tasks and shifting priorities
Strong interpersonal skills; able to work independently and collaboratively
Effective communication with internal and external stakeholders
Proficiency in Microsoft Office 365 (Outlook, Teams)

Nice To Haves

Experience with Adobe Acrobat
Familiarity with electronic document management systems (e.g., MasterControl eDMS)
Experience with LIMS
Experience in an FDA‑regulated environment or knowledge of FDA cGMP regulations

Responsibilities

Perform quality assurance and record‑management tasks with a high level of accuracy and attention to detail
Maintain and organize filing systems, including folder labeling, scanning, filing, and inventory management
Support senior QA staff by retrieving technical and quality records and ensuring records are readily accessible
Oversee off‑site archival processes, including record storage and retrieval
Manage QA report databases and related systems
Assemble and assign logbooks for laboratory and operational use
Provide administrative support to both on‑site and remote QA team members
Contribute to departmental efficiency by offering process‑improvement suggestions and participating in team initiatives
Promote a positive, collaborative work environment and uphold PLS’s mission and values