Administrative Project Support Specialist

TEKsystems•Milwaukee, WI

1d•$20 - $20•Onsite

About The Position

The Event Coordinator / Administrative Project Support Specialist will support day‑to‑day event logistics, project tasks, documentation, and internal stakeholder needs across two corporate locations. This individual will play a key role in ensuring seamless program execution through professional communication, structured planning, and high‑level organizational support.

Requirements

2+ years in event planning or event coordination
2+ years in a customer-facing role
Strong proficiency with computer systems and Microsoft Office Suite
Excellent communication and interpersonal skills
Ability to work independently and within team environments
Strong organizational skills with the ability to manage multiple tasks

Responsibilities

Organize and support large meetings, conferences, and onsite events, including room set‑up and logistics
Provide event requirements to catering, facility services, AV, and security teams
Ensure requested event needs align with space availability; collaborate with clients to adjust plans as needed
Use event reservation systems to book rooms, manage schedules, and update room signage
Distribute Banquet Event Orders (BEOs) to clients and support teams
Deliver superior customer service to internal and external guests
Build strong rapport through professional, timely communication
Respond to requests via email, phone, or in-person meetings
Offer suggestions and solutions to support client needs and ensure positive outcomes
Assist in running ongoing programs, including attendance tracking and role/process documentation
Take meeting notes, build PowerPoints, update records, and track project tasks
Generate light Excel reporting and maintain accurate data
Support both clerical functions (scheduling, document updates) and higher-level project work
Develop tools and templates to simplify project management processes
Write or edit project documentation, including scope, requirements, risk assessments, and RFP materials
Manage change control and defect tracking (where applicable)
Prioritize requests and align them with appropriate space and support resources
Partner with stakeholders to update processes and improve workflow efficiency