Administrative Project Manager

Howard Hanna Real Estate Services•Virginia Beach, VA

About The Position

Under supervision of the Director of Operations, the Administrative Project Manager coordinates the elements of projects and portfolio onboarding, aiming for timely completion with high standards. The APM maintains a support role for a cross section of property managers while managing the day-to-day activities of the administrative assistant staff enabling them to navigate obstacles in the workflow and guide staff to their goals. They are the central figure, connecting project goals with the collective efforts of the team.

Requirements

Ability to maintain a positive and professional attitude while supervising staff, vendors and clients
Possess strong written, editorial, and communication skills
Motivate teams, foster collaboration, and ensure goals are met
Experience in creating content for social media posts, website articles, blog posts, and other marketing materials.
Proven computer skills and experience in using applications such as Word, Excel, and Outlook, Appfolio, Canva, and Power Point

Nice To Haves

Real estate or property management background preferred but not necessary

Responsibilities

Coordinate with DO and SVP in defining project scopes, planning, scheduling, resource allocation, and risk management
Developing and improving procedures for daily workflow of Administrative Assistants and Maintenance Coordinators
Initiating changes to the standard operating procedure and workflow. Update when necessary
Planning and executing all training and onboarding of AA and MC staff
Execute set up and troubleshoot workflow and procedures for products and services
HOA administrative services to Property Managers
New Business – Multifamily file audit and onboarding
Acquisitions – Study period checklist execution and completion
Collaborate with the DO and SVP in marketing vision and oversee periodic projects to include:
PM listing contests and games
Sales meeting materials and deliverables
Maintain website, social media, and other marketing platforms
Monitor Google reviews, and manage testimonials for web presence
Assist in editing content and artwork for all projects
CFC fundraising efforts
Provide support as an AA to a cross section of Property Managers
Maintain entries into Profit Power for Ohio leasing referrals
Order office supplies for department and handle all invoices
Set up AA access for MLS input to the various MLS memberships
Approve timecards and assist in the review process