Administrative Project Manager

St. John's Riverside Hospital•Yonkers, NY

About The Position

St. John's Riverside Hospital is a leader in providing the highest quality, compassionate health care utilizing the latest, state-of-the-art medical technology. Serving the Westchester community from Yonkers to the river town communities of Hastings-on-Hudson, Ardsley, Dobbs Ferry and Irvington, St. John's Riverside has been and continues to be a unique and comprehensive network of medical professionals dedicated to a tradition of service that spans generations. St. John’s has been an integral part of the community since the 1890's and its’ commitment to provide the community with the most advanced medical services available continues to be the hospitals’ vision, mission and value. St. John's Riverside Hospital built itself around an early foundation of nursing and community service. In 1894, the Cochran School of Nursing, the oldest hospital-based school of nursing in the metropolitan area, was founded, thus making the St. John's Nursing Staff more than just the backbone of the hospital, but the heart and soul. St. John’s dedicated nurses give superior attention to those who need it most with a strong emphasis on patient and family-focused nursing care. St. John’s Riverside Hospital staff is committed to making life better for all patients. The hospital continues to elevate the services provided with the goal of increasing the quality of life for all who entrust St. John's Riverside Hospital to their care. St. John’s Riverside Hospital is an equal opportunity employer. We maintain a policy of non-discrimination in providing equal employment to all qualified employees and candidates regardless of race, creed, color, national origin, sex, age, disability, marital status, or other legally protected classification in accordance with applicable federal, state, and local law. Personalized care together with advanced technology is what it means to be Community Strong

Requirements

Associate's Degree required
Minimum experience of 3 years of office experience is required
Excellent verbal and written communications skills required
Excellent Microsoft Office knowledge including Outlook, Word, Excel and PowerPoint required
Valid NY State Driver ' s license or ability to travel within Westchester County required

Nice To Haves

Bachelor ' s degree preferred.
Minimum two years of project management experience in engineering and/or related special projects preferred.

Responsibilities

Supports t he Senior Director
Attendance and active participation in planning
Maintains formal minutes and attendance sheets for meetings
Maintains project spreadsheets to track activity , is sues , vendor payments , project progress , and other related activities
Tracks all Capital / Grant expenditures by project to ensure spend is within budget
Maintains all proposals , purchase requisitions/orders , i nvoices , and any other relevant documents
Liaison/communication with all project consultants to assist Senior Director with accurate communications that fosters timely and quality completion of projects
C onsultants include Architects/Engineers, Construct i on Company Representatives, City Officials (City Building Department, etc . ), Building Trades and Vendors
Collaborate with City Officials , SJRH Government Liaison and Contractors in regard to securing wo r k permits and monitoring expiration dates
Assists as needed with the contract negotiation process in collaboration with Hospital Counsel , Senior Director , and contractor / vendor
Maintains copies of files for contracts and assists the Senior Director to assure timely and accurate completion of contracts and projects
Assists the Senior Director with proposals and maintains documents
Assists with organizing and facilitating all project meetings
Responsible for the taking and issuing formal m i nutes for each meeting and maintains attendance sheets
Tracks all inspections for projects to ensure timely completion
Ass i sts with Certificate of Need or Grant related informat i on