Administrative Program Specialist C

State of Louisiana • Baton Rouge, LA

15h • Onsite

About The Position

The Emergency Services Unit (ESU) is statutorily responsible for investigating hazardous materials and explosives incidents, determining cause, and the enforcement of the Louisiana Hazardous Materials and Explosives Regulations. We are looking for an Administrative Program Specialist C to join our section. This is an exceptionally responsible position located in the SOD/ESU of the Office of State Police. The incumbent should be proficient in budget, administration, contracts and grants management or similar fields, payroll and must possess effective oral/written communication skills; strong analytical skills; the ability to work independently; and effective interpersonal skills. ESU is regularly awarded approximately $1.5 million in federal grants annually. Because the duties and responsibilities are so complex and highly fiscal in nature, the incumbent will receive direct supervision from the ESU Commander/Executive Officer.

Requirements

• Five years of experience in administrative services; OR Six years of full-time work experience in any field plus two years of experience in administrative services; OR A bachelor's degree plus two years of experience in administrative services; OR An advanced degree plus one year of experience in administrative services.
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Nice To Haves

• Proficiency in budget, administration, contracts and grants management or similar fields, payroll.
• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Developing Plans: The ability to create structured strategies and plans that support the achievement of defined goals and objectives.
• Working with Financial Information: The ability to interpret financial data, manage financial approvals, and ensure compliance to support informed decisions and promote transparency.

Responsibilities

• Perform tasks that are critical to the mission of the Emergency Services Unit, in budget, administration, Contracts/Grants, Fiscal management (payroll, payables, receivables, etc.) or similar fields.
• Must possess effective oral/written communication skills.
• Must possess strong analytical skills.
• Must possess the ability to work independently.
• Must possess effective interpersonal skills.
• Requiring analytical, clerical and data entry skills.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level