Administrative Program Specialist B (Property & Fleet)

State of Louisiana•Baton Rouge, LA

15h

About The Position

The Administrative Program Specialist performs professional-level administrative duties for the Office of Administration, focusing on departmental inventory tracking and surplus, annual physical inventory accounting, agency fleet inventory, vehicle GPS and Voyager fuel card programs, risk exposure reporting, and mail operations. The Office of Administration supports the Department through accounting, budget control, procurement, contract management, strategic planning, and personnel management, while promoting fiscal responsibility, workforce development, regulatory compliance, and efficient, transparent administrative systems.

Requirements

Four years of experience in administrative services; or six years of full-time work experience in any field plus one year of administrative services experience; or a bachelor's degree plus one year of administrative services experience; or an advanced degree.
For the six years of full-time work experience requirement, each 30 semester hours earned at an accredited college or university may substitute for one year of experience, up to 120 semester hours and four years.

Responsibilities

Maintain files of signed and completed daily vehicle usage logs (MV3/4) and personal assignment and/or home storage agreements, and update vehicle log records in LaGov.
Create M4 vehicle home storage notifications in LaGov and submit them to LPAA.
Submit assignments of movable property to the Louisiana Property Assistance Agency (LPAA) and update information in LaGov.
Collect and prepare documentation for vehicle and trailer license plate and registration applications to the Department of Public Safety and boat registration applications to the Department of Wildlife and Fisheries.
Manage inventory of assets and taggable items, ensure movable property is properly tagged, and record acquisitions, transfers, and surpluses in LaGov.
Create Equipment Master Records in LaGov for equipment that accrues costs.
Complete quarterly inventory reviews, maintain accurate records, and maintain a retention schedule for IT equipment.
Coordinate the department's Central Receiving and Mail Operations functions.
Compile information and submit quarterly risk management exposure reports.
Perform other duties as assigned.