Administrative Program Manager

Hrcap•Newport News, VA

About The Position

PURPOSE OF THE POSITION: To assist with a variety of administrative tasks. To contribute to the efficiency of the overall organization by providing excellent customer services and assigned administrative duties are carried out timely and efficiently.

Requirements

Proven ex perience as administrative sec retary or similar administrative role
Proficient in MS Office and "back -office " software
In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of community action programs
Familiarity with ba sic research method s and reporting techniques
Excellent organizational and time -management skills
Outstanding communication skills
Integrity and confidentiality
Completion of a bachelor's degre e in a related discipline and 3 years of experience in project management, coordination and impl emen tation technique s; or a combination of training and experience related to the duties of the position.

Responsibilities

Assist in planning appointments, annual awards dinner including the silent auction, board meetings, special events, conferences etc.
Coordinate CEO special projects including community engagement and staff development. Maintain a database of CEO meetings and conduct follow -up activities as required.
Serves as the liaison with other departments for effective interdepartmental communication.
Manages projects, creates project related materials, and determines resources necessary to complete projects by established deadlines. Makes presentations, keeps records, prepares reports and drafts technical correspondence.
Attend meetings and keep minutes.
Receive and screen phone calls and redirect them when appropriate.
Handle confidential documents ensuring they remain secure.
Prepare invoices or financial statements and provide assistance with bookkeeping.
Maintain electronic and paper records ensuring information is organized and easily accessible.
Conduct research and prepare presentations or repo1ts.
Assist Director of Administration
Other duties as assigned.

Benefits

Paid Time Off:
10 days of annual leave per year (accrued bi -weekly) for the first five years
Sick leave accrued at 5 hours per pay period
1 paid day off annually for your birthday
11 paid holidays, including major federal holidays
Health & Wellness:
Medical, dental, and vision insurance available for employees and dependents
HRCAP covers 75% of health insurance premiums
Coverage begins the first of the month after hire
Pre -tax premium deductions via Section 125 Plan
Retirement:
403(b) retirement plan with a dollar -for -dollar match up to 3% after one year of service