Administrative Program Manager

HRCAP • Newport News, VA

8d

About The Position

PURPOSE OF THE POSITION: To assist with a variety of administrative tasks. To contribute to the efficiency of the overall organization by providing excellent customer services and assigned administrative duties are carried out timely and efficiently.

Requirements

• Proven experience as administrative secretary or similar administrative role
• Proficient in MS Office and "back-office" software
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of community action programs
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication skills
• Integrity and confidentiality
• Completion of a bachelor's degree in a related discipline and 3 years of experience in project management, coordination and implementation techniques; or a combination of training and experience related to the duties of the position.

Responsibilities

• Assist in planning appointments, annual awards dinner including the silent auction, board meetings, special events, conferences etc.
• Coordinate CEO special projects including community engagement and staff development. Maintain a database of CEO meetings and conduct follow-up activities as required.
• Serves as the liaison with other departments for effective interdepartmental communication.
• Manages projects, creates project related materials, and determines resources necessary to complete projects by established deadlines. Makes presentations, keeps records, prepares reports and drafts technical correspondence.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle confidential documents ensuring they remain secure.
• Prepare invoices or financial statements and provide assistance with bookkeeping.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or repo1ts.
• Assist Director of Administration
• Other duties as assigned.

Benefits

• Hampton Roads Community Action Program (HRCAP) offers a comprehensive benefits package for full-time employees, effective the first day of the month following your hire date.
• Paid Time Off:
• 10 days of annual leave per year (accrued bi-weekly) for the first five years
• Sick leave accrued at 5 hours per pay period
• 1 paid day off annually for your birthday
• 11 paid holidays, including major federal holidays
• Health & Wellness:
• Medical, dental, and vision insurance available for employees and dependents
• HRCAP covers 75% of health insurance premiums
• Coverage begins the first of the month after hire
• Pre-tax premium deductions via Section 125 Plan
• Retirement:
• 403(b) retirement plan with a dollar-for-dollar match up to 3% after one year of service
• Additional details are provided in the HRCAP Employee Handbook and Summary Plan Documents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level