Administrative Program Manager 1

State of Louisiana • Baton Rouge, LA

63d • Onsite

About The Position

The mission of the Louisiana Office of State Fire Marshal is to uphold the law and provide for the protection of life and property from the hazards of fire or explosion, to ensure the safety of our citizens in the constructed environment, to provide equal access to disabled individuals, and to promote the efficient use of energy in commercial buildings. This position is located in the Fire Emergency Training Academy (FETA) in Baton Rouge. In this role, you will assist with the daily operations of the business office. This may include purchasing, expense reports, deposits, and quality control. The incumbent will also enforce the records retention policy. Selected Core Competencies: Driving Results: The ability to identify important goals and work to achieve them. Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Requirements

• Three years of experience in administrative services; OR
• Six years of full-time work experience in any field; OR
• A bachelor's degree.

Responsibilities

• Serve as the Cost Center Manager with final approval for all expense reports, purchasing requisitions, invoices, human resources actions, etc. in Workday.
• Oversee all accounts such as Foundation, Plant, Grants, state funds, and self-generating to ensure University compliance and to identify any potential discrepancies.
• Monitor monthly ledgers and ensure all matching documentation is on file.
• Direct the daily business operations of FETA, including travel, purchasing, expense reports, deposits, reconciliation, invoicing, accounts receivable collections, registration, and financial accounting and reporting.
• Responsible for maintaining course costs for 100+ FETA courses.
• Conduct an annual review of all existing FETA course costs for accuracy and update as needed.
• Miscellaneous - Serves as the records custodian for FETA.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees