Administrative Specialist 1

SPHS GROUP•Waynesburg, PA

5d•Onsite

About The Position

Performs a variety of office tasks and a wide range of support procedures and functions required by the agency and/or program for successful operations and the expeditious delivery of quality services. Conducts successful task and/or assignment completion, including emergency situations, within established procedures and protocols. Responsible for processing information, processing mathematical computations, and/or data input, and the satisfactory completion of appropriate output, documents, information, reports, and the like. Maintains appropriate and assigned communications with all levels of staff, vendors, health care providers and institutions, clients, and their families, etc. Transcribes dictation for medical staff. Screen visitors and phone calls for program and office staff. Ensures the accuracy, format, grammar, completeness, and consistency of information processed. Maintains and processes records, client information, forms, supply and equipment requisitions, payment, and billing information. Adheres to all policies, laws, regulations, and codes of ethics and confidentiality as outlined by federal and state laws, and agency policies and procedures.

Requirements

Demonstrated ability and skill using computer software and word processing equipment.
Demonstrated knowledge of elementary accounting procedures and terminology.
Excellent communication, customer service, and relationship-building skills.
Must be well organized, detail-oriented, and have excellent time management skills.
Ability to sit for long periods of time during the workday.
Ability to operate a keyboard and a multi-line telephone simultaneously with a high degree of accuracy.
Must successfully obtain Criminal History Clearance from the PA State Police, Child Abuse Clearance from the PA Department of Human Services, and FBI Fingerprint Clearances.
Must not be excluded from participation in Medicare, Medicaid, or any other federal health care program.

Responsibilities

Conducts successful task and/or assignment completion, including emergency situations, within established procedures and protocols.
Responsible for processing information, processing mathematical computations, and/or data input, and the satisfactory completion of appropriate output, documents, information, reports, and the like.
Maintains appropriate and assigned communications with all levels of staff, vendors, health care providers and institutions, clients, and their families, etc.
Transcribes dictation for medical staff.
Screen visitors and phone calls for program and office staff.
Ensures the accuracy, format, grammar, completeness, and consistency of information processed.
Maintains and processes records, client information, forms, supply and equipment requisitions, payment, and billing information.
Adheres to all policies, laws, regulations, and codes of ethics and confidentiality as outlined by federal and state laws, and agency policies and procedures.