Administrative Program Coordinator

City of Hope • Duarte, CA

32d

About The Position

Join the forefront of groundbreaking research at City of Hope where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. Our dedicated and compassionate faculty and staff are driven by a common mission: Contribute to innovative approaches in predicting, preventing, and curing diseases, shaping the future of medicine through cutting-edge research. Join City of Hope as an Administrative Program Coordinator and play a pivotal role in driving the success of a dynamic department. This position performs a variety of administrative duties and analytical functions to support the daily operations. The work assignments are often complex, diversified, and confidential which requires one to be highly responsible, tactful, and professional. To add, it requires excellent organizational skills, meticulous attention to detail, and flexibility in order to support the needs of the department. Being independent, self-motivated and ability to multitask is required to be successful with positive outcomes.

Requirements

• Bachelor's degree or equivalent experience may substitute for minimum education requirements.
• Three (3) or more years of progressively responsible experience in business administration, clinical research or healthcare environment.

Nice To Haves

• Bachelor's degree in sociology, social work, psychology or related field and experience in a patient facing setting.
• Familiarity with REDCap and EPIC.

Responsibilities

• Assists in daily administrative functions, handling sensitive details, setting priorities, and resolving operational issues for an effective department.
• Supports department business activities including budgeting, account management, purchasing, personnel, facilities, travel, and reporting; monitors expenditures and analyzes variances.
• Coordinates departmental projects and events such as faculty symposiums, research forums, and engagement activities.
• Manages the Appointment and Promotions process in collaboration with leadership.
• Prepares, reviews, and submits faculty time and effort reports (e.g., ADP, Faculty 180).
• Serves as primary contact for faculty and external visitors; responds to inquiries on expenses and coordinates recruitment and collaborative visits.
• Schedules and maintains calendars, meetings, and travel arrangements; prepares agendas and related materials.
• Oversees administrative support staff, resolves complex inquiries, and maintains departmental policy/procedure manuals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Hospitals
• Number of Employees: 5,001-10,000 employees