Administrative Professional, Engineering and Consulting

Ramboll•Princeton, NJ

20h•Onsite

About The Position

Ramboll is seeking a full-time Administrative Assistant to join our Princeton, New Jersey office. This is an opportunity for a highly organized, service-oriented professional to play an important role in supporting a collaborative team within a global engineering and consultancy company. Experience in an engineering, environmental, or consulting environment is preferred, but not required. We invite you to bring your administrative expertise, attention to detail, and people skills into play as you help keep our office running smoothly and create a welcoming, well-supported experience for employees, clients, and visitors. In this role, you will support day-to-day office operations, coordinate meetings and events, assist with polished client-facing documents, and help ensure colleagues have the resources they need to do their best work. To succeed in this role, you should be organized, proactive, and comfortable balancing a variety of priorities in a professional office environment. The ideal candidate is resourceful, collaborative, and detail-oriented, with strong communication skills and experience preparing, formatting, or proofreading business documents such as reports, proposals, and presentations. In joining Ramboll, you will become part of an internationally leading company within Environment & Health and a local office where administrative support is valued as an essential part of delivering high-quality work for our clients. You will also be part of a broader administrative community across offices, collaborating with colleagues who support the region and each other with business support requests in addition to local office responsibilities.

Requirements

Proficiency in Microsoft Office 365 and related tools
Strong communication, proofreading, editing, organization, and multitasking skills with exceptional attention to detail.
Demonstrated professionalism, discretion, independence, problem-solving ability, and ability to manage priorities in a fast-paced environment.

Nice To Haves

Experience in an engineering, environmental, or consulting environment is preferred.
Bachelor’s degree in business, communications, marketing, or related field preferred; equivalent education and experience considered.
2+ years of administrative experience
experience with Adobe, CRM systems, office equipment, and virtual meeting support preferred.

Responsibilities

Prepare, format, proofread, and edit client-facing documents (proposals, presentations, reports) while ensuring brand consistency and quality.
Support office operations, including document production, vendor invoices, office supplies, mail, deliveries, and maintaining an organized workplace.
Organize meetings and events by managing calendars, travel, room bookings, catering, A/V support, and meeting logistics.
Provide administrative support to employees and project teams, coordinating daily requests and assisting with onboarding and offboarding.
Deliver professional front-office and visitor support, creating a welcoming experience for clients and guests.