Administrative Professional, Senior

Vector CSP LLC•Lexington Park, MD

1d•$75,000 - $85,000•Onsite

About The Position

This role requires an Administrative Professional with Subject Matter Expert (SME) knowledge in routine clerical and administrative functions. The position involves supporting the VX-23 - F-18 Squadron, with specific duties including overseeing Entry Control Point (ECP) security, managing visitor access and badging, processing Common Access Cards (CACs), utilizing BASICS II and DISS, maintaining office supplies via P-Card, managing leadership and conference room schedules, handling phone calls, using DTS for travel, supporting building maintenance, and managing personnel accountability through IBONS, organizational charts, and call lists. The position requires onsite support Monday-Friday during normal duty hours, with authorized compensatory time off (CWS).

Requirements

10 years of experience.
MA/MS degree.
Minimum of five (5) years' experience supporting Government acquisitions in an administrative role.
Proficient with the Microsoft Suite (Word, Excel, SharePoint, PowerPoint, etc.).
Proficient with Defense Travel System (DTS).
Proficient with Basic Access Security Information Control System (BASICSII).
Proficient with Defense Information System for Security (DISS).
Proficient with the Common Access Card (CAC) process.
Proficient with executive level correspondence.
Proficient with P-Card process.
Proficient with additional senior level administrative duties.

Responsibilities

Oversee Entry Control Point (ECP) entrance security to ensure all personnel entering the building are properly cleared.
Sign in and badge visitors via Proximity Badge.
Process Common Access Cards (CACs).
Utilize BASICS II and DISS.
Maintain office supplies through P-Card.
Manage leadership and conference room schedules.
Answer and direct phone calls.
Use DTS for travel.
Support building maintenance to ensure the facility is fully operational.
Manage personnel accountability through IBONS, organizational charts, and call lists.
Establish meetings.
Maintain NGJ/ AEA/ Pod Shop phone rosters.
Manage/ update IBONS.
Manage standardized distros.
Facilitate conference room booking.
Maintain the leave calendars.
Maintain Leadership calendars.
Print and post daily calendars outside of the conference rooms.
Provide Leadership with daily calendar agenda.
Create onboarding files on teams.
Manage all files on teams/ update.
Create tracker and manager tracker for NACS Quals.
Manage team qualifications/ monitor expiration dates (seat quals).
Manage all meeting makers for Team Meetings.
Manage and track training topics for AEA Bi Weekly Training.
Act as the primary POC for checking security/DISS for meetings in 115 road or waterside, ensuring personnel meet minimum security requirements.
Submit DISS visit request requests.
Submit BASICS II visit requests.
Grant employees access to the NGJ, AEA, and Pod Shop spaces.
Update Key Custodian key log for NGJ/AEA and building 2942.
Handle badging in 115.
Escort personnel.
Set new codes in the alarm panel.
Program Badges for HGR 115 NGJ / AEA spaces.
Program Badges for Guard Gate and Podshop.
Maintain access lists for NGJ / AEA spaces (both 2nd & 3rd deck).
Change combos on the X10 locks.
Create lab security binders/ Manage binders.
Respond when alarms go off / greet base police and perform walk-throughs.
Provide security guidance/ SOPS and support to the AEA team members.
Perform Alarm tests.
Perform Security walk-throughs.
Input trouble tickets to JCI/ Main POC for JCI.
Conduct physical security inspections.
Escort uncleared personnel to/from/around secure spaces.
Escort foreign nationals in secured spaces.
Serve as the Primary Security POC for hgr 115.