Administrative Professional 2
About The Position
The Administrative Professional 2 plays an integral role at the board. The job duties of the Administrative Professional 2 will include the following: Relieving supervisor of routine administrative duties related to technical support and information processes Responding to public records requests Recommending program activities Assisting in developing procedures for established policies Researching and analyzing materials to create public-facing informational videos Creating social media content and advising administrators on technical matters Designing forms, applications, and publications (e.g., annual report, newsletter) Providing administrative and technical support for board meetings Transmitting information on decisions and directives to internal and external stakeholders and the public Managing office functions such as intaking fees and tracking payments by utilizing spreadsheet software Maintaining records, ledgers, and generating required reports Updating board website and licensee records and processing e-License updates Reviewing continuing education submissions and distributing mail Maintaining certified and registered legal documents Handling public relations duties Researching and responding to inquiries Explaining programs and answering technical questions from public and licensees Verifying exam grades and licensure status Supporting special assignments, projects, and other duties as assigned Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college. Or 18 months experience or 18 months training in secretarial/administrative professional field. Or 6 months experience as Administrative Professional 1, 16871. Or equivalent of Minimum Class Qualifications For Employment noted above.
Requirements
- Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.
- Or 18 months experience or 18 months training in secretarial/administrative professional field.
- Or 6 months experience as Administrative Professional 1, 16871.
- Or equivalent of Minimum Class Qualifications For Employment noted above.
Responsibilities
- Relieving supervisor of routine administrative duties related to technical support and information processes
- Responding to public records requests
- Recommending program activities
- Assisting in developing procedures for established policies
- Researching and analyzing materials to create public-facing informational videos
- Creating social media content and advising administrators on technical matters
- Designing forms, applications, and publications (e.g., annual report, newsletter)
- Providing administrative and technical support for board meetings
- Transmitting information on decisions and directives to internal and external stakeholders and the public
- Managing office functions such as intaking fees and tracking payments by utilizing spreadsheet software
- Maintaining records, ledgers, and generating required reports
- Updating board website and licensee records and processing e-License updates
- Reviewing continuing education submissions and distributing mail
- Maintaining certified and registered legal documents
- Handling public relations duties
- Researching and responding to inquiries
- Explaining programs and answering technical questions from public and licensees
- Verifying exam grades and licensure status
- Supporting special assignments, projects, and other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Executive, Legislative, and Other General Government Support
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
