Administrative Professional 2

State of Ohio • Columbus, OH

1d

About The Position

Administrative Professional 2 The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. The Ohio Department of Education and Workforce is an Equal Opportunity/Affirmative Action Employer that values diversity and seeks talented individuals from diverse backgrounds. Candidates are considered for employment without regard to race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class. Questions or concerns about this should be directed to the Office of Human Resources ([email protected]). Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. The Ohio Department of Education and Workforce is a diverse team of passionate, education-focused professionals responsible for overseeing and enhancing the quality of education for each of Ohio’s 1.7 million students. The Department provides the resources and supports essential to raising student achievement and accelerating learning opportunities, advancing the connectivity between K-12 and postsecondary learning, creating programs to support and expand workforce experiences, and ensuring students have the necessary supports to be ready each day to learn. As the governing body responsible for overseeing and enhancing the quality of education within the State of Ohio, the Department of Education and Workforce is dedicated to promoting educational excellence and ensuring equal access to learning opportunities for all students. The Department is committed to collaborating with schools, districts, educators, students, families, businesses, nonprofits and all stakeholders to achieve our educational goals.

Requirements

• 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.
• Or 6 mos. exp. as Administrative Professional 1, 16871.
• Or equivalent of Minimum Class Qualifications For Employment noted above.
• Job Skills: Administrative Support/Services

Responsibilities

• Assists office administrator in routine administrative duties: · Schedules appointments and maintains administrator’s calendar and communications; · Maintains office coverage calendar; · Makes recommendations regarding program activities specifically linking connections between programs; · Researches and analyzes materials, information and programs; · Provides technical assistance to providers and parents; · Assists in maintaining updated office procedural handbooks related to established program policy; · Provides communication to office staff (e.g., written, oral); · Supports administrator at meetings and conferences.
• Manages business functions of administrator’s office\: · Prepares requisitions and personal service contracts; · Arranges conferences, meetings, and travel for office leadership; · Coordinates and/or organizes workshops, meetings and webinars (e.g., reserves meeting rooms, conducts research, prepares presentations, organizes meeting/workshop materials); · Retrieves and returns documents from off-site storage; · Creates, proofreads, and edits documents, develops and/or maintains filing system (e.g., paper, electronic); · Liaison with IT service desk for office; · Liaison with facilities management for office.
• Performs public relations duties\: · Provides basic information about the Office Nonpublic Educational Options to clients (e.g., administrators, principals, providers, and parents) by telephone and/or email; · Researches customer inquiries using the web-based scholarship application and the database for Ohio Revised Code and Ohio Administrative Code; · Responds to customer complaints; · Responds to and fulfills records requests; · Submits Security memos and greets clients and visitors.
• Performs other assigned duties as requested.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )
• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree