Administrative Professional 1 - 20026450

State of Ohio • London, OH

4d • Onsite

About The Position

The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. This position involves processing discipline packets, typing, copying, logging, and serving employee Pre-Disciplinary Conference Notices, managing the hearing schedule, and distributing pre-disciplinary packets. The role also includes completing confidential documents, maintaining a database for grievances, preparing correspondence and reports, composing and typing correspondence, screening incoming calls, assigning grievance numbers, maintaining grievance files, handling grievance communication, tracking union leave, and compiling data related to collective bargaining and negotiations. Additionally, the position assists employee equal opportunity (EEO) staff with hearings and reports, compiles information for position statements for EEO complaints, and assists the Correctional Warden Assistant 2 and acts as back-up to the Warden’s Administrative Professional 4. Responsibilities also include opening, logging, and distributing mail, answering phones, greeting visitors, filing, maintaining inventory of supplies, preparing records retention and disposal schedules, collecting and mailing monthly reports, substituting as Warden’s secretary, assisting committees, coordinating daily workflow, revising manual content, and maintaining security and confidentiality. The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace and requires pre-employment drug testing and a criminal background investigation.

Requirements

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
• Equivalent of Minimum Class Qualifications For Employment noted above

Nice To Haves

• Administrative Support/Services
• Computer Literacy
• Clerical & Data Entry
• Attention to Detail
• Organizing and Planning
• Time Management

Responsibilities

• Processes discipline packets
• Types, copies, logs and serves employee Pre-Disciplinary Conference Notices
• Manages hearing schedule
• Distributes Pre-disciplinary packets
• Completes confidential documents/materials
• Maintains database for grievances filed by unions and exempt employees
• Responsible for preparing correspondence and reports from rough draft /dictation
• Composes and types correspondence
• Screens incoming calls and responds to inquiries
• Assigns grievance numbers
• Maintains grievance files
• Handles grievance communication between management and unions and employees
• Tracks union leave
• Compiles data related to collective bargaining and negotiations
• Assists employee equal opportunity (EEO) staff with hearings and reports
• Compiles information for position statements for EEO complaints
• Assist Correctional Warden Assistant 2 and acts as back-up to Wardens Administrative Professional 4
• Opens, logs and distributes mail, answers phones, greets visitors, files, and maintains inventory of supplies/orders as needed
• Prepares records retention and disposal schedules and monitors record transfers
• Collects, correlates/mails monthly reports
• Substitutes as Warden’s secretary
• Assist committees (e.g., local control, publication screening, etc.)
• Coordinates daily workflow of assigned area(s)
• Revises content of manuals and notebooks, maintains security and confidentiality of assigned work area(s) including safe and sanitary conditions
• Performs other duties as required

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed