Administrative/Personal Assistant

Endeavor Real Estate Group•Austin, TX

About The Position

This role involves providing comprehensive administrative and personal support to executives. The ideal candidate will manage calendars, correspondence, travel, and logistics for meetings and events. A key aspect of the role is proactively anticipating needs and serving as a liaison between executives and various internal and external parties. Responsibilities extend to processing financial documents, managing personal finances and household matters, and maintaining organized records. The position also requires providing backup administrative support and maintaining efficient task management systems.

Requirements

Bachelor’s Degree
Work experience as an Executive Assistant, Personal Assistant, or similar role
3 Years of high-level administrative experience in fast paced environment
Experience with Microsoft Office Suite
Current Texas Notary Public commission or willingness to obtain one.
Strong organizational, time management, multitasking skills and ability to meet deadlines
Proactive, self-motivated, high flexibility, adaptability and multi-task oriented with the drive to complete tasks with a high standard of excellence
Excellent written and verbal communication and interpersonal skills.
Discretion and confidentiality

Nice To Haves

Commercial Real Estate Experience is beneficial or desire to learn commercial real estate

Responsibilities

Manage executives’ calendars, email correspondence, appointments, and daily priorities.
Coordinate business and personal travel, including flights, accommodations, ground transportation, reservations, and detailed itineraries.
Oversee logistics for meetings, events, and special functions, including conference-room reservations, catering, registrations, document preparation, and follow-up.
Proactively anticipate executives’ business and personal needs and prepare necessary materials, information, and logistics in advance.
Serve as a primary point of contact between executives and internal teams, clients, investors, professional advisors, vendors, and external partners.
Process subscription agreements, capital-call requests, distributions, DocuSign transactions, charitable contributions, and related documentation.
Prepare year-end personal financial statements and coordinate documentation and deadlines with accountant.
Manage personal bills and recurring payments, including reviewing invoices, and obtaining approvals.
Assist with personal financial organization, expense tracking, credit-card and bank-record organization, reimbursements, and recordkeeping for personal properties and household expenses.
Organize personal and household files, including insurance documents, property records, vehicle records, and other important documentation in OneDrive.
Research and coordinate personal appointments, reservations, purchases, deliveries, household services, repairs, and other day-to-day needs.
Liaise with property managers for rental properties and other service professionals regarding personal residences and properties.
Assist with personal correspondence, charitable activities, gifts, special occasions and other personal requests.
Provide backup administrative support to reception and other admins, including answering and directing telephone calls, greeting visitors, and sorting and distributing mail and deliveries.
Maintain detailed task lists and follow-up systems to ensure that both business and personal matters are handled accurately and on time.
Perform other administrative duties, personal tasks, and ad hoc requests as assigned.