Administrative Partner

HP IQ•Palo Alto, CA

2d•$36 - $53

About The Position

HP IQ is looking for a highly organized, detail-oriented Administrative Assistant to support our VP, Artificial Intelligence and Software and our VP, HW Systems, Integrity and Productivity, while also providing operational support to the Software teams. In this role, you will act as an Administrative Business Partner to VP of Artificial Intelligence and Software and VP, HW Systems, Integrity and Productivity by managing priorities, anticipating needs, and executing with precision, while also keeping all operational processes for the AI, Software, HW Systems, Integrity and Productivity teams running smoothly. Our ideal candidate is someone who is excited to make things happen, has a fastidious attention to detail, thrives in bringing structure to fast-paced environments, enjoys being part of a team and is genuinely motivated by this work.

Requirements

Bachelor's degree or equivalent experience
4+ years in an administrative role supporting multiple leaders
Experience with managing multiple calendars across different timezones
Experience working in fast paced startup like environment

Nice To Haves

Experience working with and supporting Technical Leader
Meticulous attention to detail and accuracy in execution, even under pressure
Highly organized with excellent time-management skills
Clear written and spoken communicator, demonstrates emotional intelligence
Strong ability to anticipate needs and problem solve quickly and effectively
Experience providing project management support on high-priority projects
Excellent collaboration and customer service skills
Proven ability to work in a fast-paced, dynamic team environment

Responsibilities

Perform basic tactical and strategic administrative support tasks for upper executive-level employees of the organization
Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assists in preparing presentations with relevant insights for the executives.
Prepare expense reports, route vendor invoices and purchase orders for approval, book and manage travel
Anticipate needs to proactively resolve scheduling or logistical conflicts
Act as a liaison representing VP across teams internally at HP IQ and across the HP organization globally
Develop a strong partnership with XFN partners and collaborate on day-to-day operations and projects, build relationships with EA’s across HP for efficient scheduling
Collaborate with Software Engineering teams on a regular basis to support the daily operations of the AI, Software, HW Systems, Integrity and Productivity Teams globally.
Lead/Co-lead special projects or initiatives as assigned including team events and off-sites
Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.
Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
Bring structure and clarity to ambiguous or fast-paced situations