Ocotillo Technology Fabrication Administrative Partner

Intel•Chandler, AZ

4d•Onsite

About The Position

Seeking an experienced, organized and action-oriented individual to provide high quality administrative support for OTF (Ocotillo Technology Fabrication) Planning organization. Strong attention to detail is a must, along with prioritization skills. Candidate will handle a dynamic work environment and maintain good working rapport with employees. Excellent interpersonal skills required given the extensive interface as well. Strong capability working with all Microsoft tools. The Administrative Partner will be responsible for but not limited to: Manage calendar and schedule meetings. Coordinate team meetings and events. Arrange domestic and international travel and prepare expense reports. Provide support for departmental events, quarterly events, and open forums. Support office administration with associated tasks. (i.e., ordering office supplies, food orders, travel, expenses, onsite needs) Maintain organizational charts, public distribution lists and group contact lists. Receive, interpret and evaluate the incoming information requests and take appropriate responsive action. Collaborate with other factory admins/reps and ensure that OTF Planning is well connected to factory /on-site programs. POC for Intel admin policies and procedures. The ideal candidate should exhibit the following behavioral traits: Functions independently in an environment and handle multiple responsibilities and meet deadlines without reminders. High degree of judgment and discretion in handling confidential information and situations. Strong attention to detail and teamwork skills. Communicates across organization boundaries and in a multicultural environment. Comprehensive knowledge of Intel administrative policies and procedures, as well as experience dealing effectively with all levels of managers and individual contributors. Positive attitude willing to jump in to assist whenever necessary. Exemplary planning and time management skills. Self-motivated with a willingness to learn and grasp new concepts quickly.

Requirements

3+ years of administrative experience or equivalent education and experience.
Calendar management including coordinating complex meetings that require senior management attendance.
Experience with online tools such as expense reports, Travel tools, Live Meeting, SharePoint etc.
Experience working with Microsoft Office including Outlook, Word, Excel, PowerPoint.
Experience with Concur.
Experience with event planning.
Experience supporting 2+ Sr. Leaders.
Experience in a high paced manufacturing environment.

Nice To Haves

5+ years of administrative experience.

Responsibilities

Manage calendar and schedule meetings.
Coordinate team meetings and events.
Arrange domestic and international travel and prepare expense reports.
Provide support for departmental events, quarterly events, and open forums.
Support office administration with associated tasks (i.e., ordering office supplies, food orders, travel, expenses, onsite needs).
Maintain organizational charts, public distribution lists and group contact lists.
Receive, interpret and evaluate incoming information requests and take appropriate responsive action.
Collaborate with other factory admins/reps and ensure that OTF Planning is well connected to factory /on-site programs.
Serve as POC for Intel admin policies and procedures.