Administrative Operations Specialist

CALIFORNIA RURAL LEGAL ASSISTANCE INC • Modesto, CA

20h • Hybrid

About The Position

The Administrative Operations Specialist provides comprehensive operational and administrative support across Human Resources, Finance, and Facilities functions at CRLA Headquarters in Modesto, California. This role plays a key part in ensuring efficient HR operations, supporting financial processes, and maintaining a well-functioning and professional workplace environment. The ideal candidate is highly organized, detail-oriented, a stellar communicator, service-minded, and comfortable managing multiple priorities in a collaborative environment.

Requirements

• High school diploma or GED required
• 1–3 years of experience required
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple tasks and meet deadlines with minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HRIS and financial systems.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong customer service orientation and collaborative mindset.

Nice To Haves

• associate or bachelor’s degree in business, HR, finance, or related field preferred
• Experience supporting HR, finance, or office operations functions preferred.

Responsibilities

• Support onboarding and offboarding processes, including preparation of documentation, system entries, and employee communications.
• Maintain accurate and confidential employee records in HR systems and personnel files.
• Monitor HR inbox and respond to general employee inquiries in a timely and professional manner.
• Assist with compliance documentation, reporting, and audit preparation.
• Support benefits administration tasks, training logistics, and HR initiatives as assigned.
• Prepare reports, correspondence, and internal communications for the HR team.
• Other HR administrative duties as assigned.
• Assist with accounts payable and receivable processes, including depositing incoming checks and coordinating the printing and mailing of checks.
• Process physical mail at the Modesto office, handling follow up tasks including depositing checks, scanning mail, and communicating with stakeholders.
• Coordinate facilities requests, vendor scheduling, and service appointments.
• Support workplace safety and compliance initiatives.
• Assist with meeting and event logistics, including room setup and equipment coordination.
• Serve as a point of contact for general office operation needs.
• Other duties as assigned.

Benefits

• 100% employer-covered medical, dental, vision, life, and short & long-term disability insurance for employees and up to 50% for dependent coverage.
• A 401K retirement plan with CRLA contribution effective immediately.
• Generous paid leave policy, which includes 15 days of sick leave, 15 holidays each year, and vacation (accrue 15 days for the first year of service and 20 days after one year of service at CRLA).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees